Cayuse424 system has replaced Evisions. This document provides guidance on how to move through the system.
Log in to the system using your net id (e.g., abc123) and password. NOTE: Not all UTM employees are automatically included in Cayuse -- if you cannot log in or cannot find a person you wish to add to a record, contact Jennifer Cooper at firstname.lastname@example.org in the ORGC immediately for assistance.
After you log in, there are two choices; click on the one for Cayuse SP. (The other choice, Cayuse 424, is used for certain federal grant proposals -- the ORGC will take care of Cayuse 424 entries for you.)
(first page of the proposal entry)
The budget page defaults to “Summary” for the form and “1” for the # of periods – leave these items as the default. Enter the same dates for the “Current Period” as are entered for “Entire Project”
Internal Cost Sharing: For UTM cost-sharing, fill in the appropriate details for each department/unit contributing cost-sharing. Enter the total amount for the entire project to be cost-shared by the department/unit (don’t break the amount into separate years.)
Third-Party Cost Sharing: For non-UTM cost-sharing, fill in the appropriate details for each organization that is contributing cost-sharing. Enter the total amount for the entire project to be cost-shared by the organization. Use the “Comment” box to provide additional details on the cost sharing.
If, after searching, you cannot find the name of the organization providing cost sharing, type “not listed” in the search box and click on the Search button. This will produce a popup containing “sponsor not listed” for you to select. (ORGC will work with Cayuse to get the sponsor name added to the database, and correct the entry.) (This is the same procedure you do on the General Information page, if the sponsor name is not listed in the database.)
Only one rate is needed (Cayuse has room for three rates, to accommodate needs on the different UT campuses.) Click on the top rate.
A popup chart appears, listing the federally-negotiated F&A rates for all the UT campuses.
You may have to expand the popup to see UTM’s rates, which are toward the bottom; choose the appropriate number (53% on campus, 20% off campus as of July 1, 2016.)
Under “current period” enter the total direct costs for all years of the project and the total F&A base for all years (circled in red on the example below.) Cayuse will calculate the remaining portions of the budget (circled in blue on the example below):
If the Subcontractor Is Not in the Database: If, after searching, you cannot find the name of the subcontractor, type “not listed” in the search box and click on the Search button. This will produce a popup containing “sponsor not listed” for you to select. (ORGC will work with Cayuse to get the subcontractor name added to the database, and correct the entry.)
All questions must be answered; it is possible to choose “None” as an option.
On-Campus Locations: The database includes buildings on all UT campuses. To quickly get to the top of the UTM section of the list, type “M” in the search box.