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SUBJECT: Adjunct/Overload Pay AUTHORITY: VCAA EFFECTIVE: 8/1/01 REVISION: 11/14/02 Purpose : To establish guidelines for payment to adjunct faculty and regular faculty and staff teaching overloads. The pay policy for UT Martin adjunct faculty and regular faculty and staff teaching overloads shall apply to all campus sites effective Fall Semester, 2001. 1. Adjunct/Overload Request forms for on-campus classes should be sent to Academic Affairs . These forms are initiated by the department chairs and approved by the deans. Adjunct/Overload Request forms for off-campus classes will be initiated by Extended Campus and Continuing Education and forwarded to department chairs and deans for approval before being returned to Extended Campus and Continuing Education . Any changes to the Adjunct/Overload Request forms must be resubmitted with the revision date shown. 2. Initial Adjunct/Overload Request forms are due the same day that semester class schedules are due in Academic Records. 3. Department Chairs or Extended Campus and Continuing Education must indicate on the Adjunct/Overload Request forms an estimate of supplemental expenses based on the chart below for adjuncts and regular faculty and staff. Estimates of travel expenses for regular faculty and staff teaching overloads must also be made on the Adjunct/Overload Request forms. Estimates are based on a maximum of 16 trips per course. 4. Adjunct faculty and regular faculty and staff teaching overloads shall receive the standard rate of pay per semester credit hour set by Academic Affairs. 5. Adjunct faculty traveling to the teaching site shall receive Supplemental Pay based on a maximum of 16 trips per course calculated from their residential or work address, whichever mileage is less . In addition, regular faculty and staff shall receive Supplemental Pay for a maximum of 16 trips per course. In addition to supplemental pay, regular faculty and staff who teach off-campus classes shall also be reimbursed for travel expenses in accordance with the University travel policies. According to UT Fiscal Policy, travel distances for regular faculty and staff are determined by residential address or work address, whichever mileage is less . One way travel distance Supplemental Pay Per Trip 0-20 miles $0 21-45 miles $25 46-90 miles $50 91-above miles $75 All Supplemental Pay shall be reflected on the HRPA 3 form. Travel expenses for regular faculty and staff shall be submitted on the travel reimbursement form (T-3). 6. Regular faculty and staff who teach Distance Learning classes which include off-campus delivery of the class, shall be reimbursed for a maximum of 25 percent of scheduled class meetings at remote locations. Travel requests beyond the 25 percent of class meetings must be approved in advance and funded by the departments and colleges. Adjunct faculty who teach Distance Learning classes which include off-campus delivery of the class, shall be paid according to the Supplemental Pay chart. 7. Any exceptions to the above guidelines must be approved by the appropriate department chair, dean, and Vice Chancellor for Academic Affairs. The Director of Extended Campus and Continuing Education must also approve any exceptions for off-campus courses. 8. Revisions to class schedules should be processed as they occur and no later than5 p.m. on the 14 th day of classes . After the 14 th day, no classes should be designated as being taught by "Staff." 9. All PAF's for adjunct/overload pay (whether paid monthly or lump sum at end of semester) should be processed by August 8 for Fall Semester and January 8 for Spring Semester . 10. All HRPA 3's for adjunct/overload pay should be sent to Academic Affairs by November 30 for Fall Semester and April 30 for Spring Semester . |