To receive a bachelor's degree from The University of Tennessee at Martin, a student must complete all of the requirements listed below:
Curricular Requirements and Senior Testing
Grade Point Average
NOTE: Some of the colleges and departments within the university have special requirements above and beyond those stated here, and students are advised to consult the appropriate section of this catalog for any further degree requirements.
Second Bachelorís Degree
A student who holds a bachelor's degree may receive a second bachelor's degree from The University of Tennessee at Martin by satisfying the following requirements:
Degree Appeals (Special Requests)
Individual student petitions concerning deviation from degree requirements should be prepared in consultation with the student's advisor on a Special Request form. Special requests are submitted to the student's college degrees committee for approval. Special requests which are denied by the college committee may be resubmitted to the committee for a second and final judgment. Special requests which involve exceptions to university degree requirements must also receive approval from the Undergraduate/Graduate Council after receiving approval from the college committee. If the Undergraduate/Graduate Council denies the student's request, it may not be resubmitted to the council. Any appeal to the vice chancellor for academic affairs must be limited to an alleged procedural violation.
Correspondence and Extension Work
The candidate may offer by correspondence and/or extension as much as one-fourth of the gross total hours required
for the degree sought and have this work counted toward the degree. Credit for undergraduate courses in extension
and/or correspondence in the major subject shall be limited to one-fourth of the total credit hours required.
Correspondence credits are not recognized by The University of Tennessee College of Law, or--except by prior permission--by The University of Tennessee at Memphis. Extension credits are recognized by the College of Law in accordance with the limitation set in the above paragraph. Extension credits are accepted by UT Memphis only with prior approval of the dean of the college concerned.
Most courses offered in the College of Education and Behavioral Sciences cannot be taken by correspondence for credit in meeting degree requirements at UT Martin. This policy is especially applicable to courses pertaining to teaching methods. Questions should be directed to the appropriate departmental chairpersons before registering for such correspondence courses. Decisions regarding approval will be made by the College of Education and Behavioral Sciences dean.
A student taking work for certification purposes should consult the Professional Assistant for Teacher Certification, College of Education and Behavioral Sciences, as to the amount of extension and/or correspondence credit allowed for a teacher's certificate.
Seniors may take a total of six semester hours of the last 30 semester hours required for the degree by correspondence, extension and/or interactive distance learning emanating from other University of Tennessee campuses. If the candidate is a senior transfer, no work during the last semester may be taken by correspondence, extension or interactive distance learning emanating from other UT campuses.
Any student wishing to add a course by correspondence must be in good standing at UT Martin and must get the approval of the dean of the college in which the student is currently enrolled. It is strongly recommended that no course be undertaken by correspondence during the final semester before graduation.
Courses may be started at any time. A Correspondence Study Catalog, including information on enrollment, costs, credit, books, etc., may be obtained by writing to the Office of Admissions, The University of Tennessee at Martin, Martin, Tennessee 38238 or calling 731-881-7020 or 1-800-829-UTM1.
Honors and Awards
|Recognition is given to students who complete a semesterís work with:|
|Honors||3.2 through 3.49|
|High Honors||3.5 through 3.79|
|Highest Honors||3.8 through 4.0|
|To be eligible for the deanís list, a student must have carried 12 or more academic hours, not counting work taken for pass-fail credit.|
|The diplomas of graduating seniors show honors categories based on the following scale:|
|Cum Laude||3.2 through 3.49|
|Magna Cum Laude||3.5 through 3.79|
|Summa Cum Laude||3.8 through 4.0|
|To qualify for one of these honors categories, a student must complete at least four semesters (60 semester hours minimum) in The University of Tennessee system. These honors categories are based on a studentís cumulative average at the end of the semester preceding the graduation semester. (Students transferring work from other colleges or universities must qualify on both their cumulative average and The University of Tennessee at Martin average.)|
"University Scholar" Designation at Graduation
The 10 hours of the University Scholars curriculum are required for graduation with the designation "University Scholar."
Phi Eta Sigma
Phi Eta Sigma is a national honor society that recognizes high academic achievement in the freshman year. Students who achieve a 3.5 average at the end of their first year of study are eligible for membership.
Phi Kappa Phi
Phi Kappa Phi is a national honor society that honors students who have achieved high scholastic attainment and who are of good character. Juniors and seniors may be accepted into membership in a number up to one-tenth of the graduating class.
Whoís Who in American Colleges and Universities is a national organization that publishes the names and records of outstanding college students from all over America. The selection is based on scholastic ability, citizenship and leadership. Any junior or senior is eligible for consideration. Selections are made by a special faculty and student committee.
An annual Honors Day Program in the spring gives recognition to students who have made outstanding achievements in scholarship and citizenship. In addition to more than 50 special honors and awards, school and departmental honors are given outstanding students in lower- and upper-division categories.
Credit Hours, Grades, Grade Point Average, and Examinations
The basic unit of credit at The University of Tennessee at Martin is the semester hour. This normally represents one hour of lecture or recitation or two hours of laboratory work per week. Each course at the university carries a number of semester hours of credit specified in the course description. At the completion of each course, a student will be assigned a grade reflecting the studentís performance in the course. Passing grades normally carry with them a certain number of quality points per semester hour of credit in the course. A studentís grade point average is obtained by dividing the total number of quality points the student has accumulated by the total number of quality hours the student has attempted, not including hours for which grades of WD, WP, I, P, SP and S have been received. (See the next page for explanation of I, P, SP and S grades and grade calculation when repeating courses.)
Undergraduate students are graded on the following scale:
|Grade||Performance Level||Quality Points Per Semester Hour of Credit|
Failures. A student whose work is wholly unsatisfactory shall be marked "failed" (F). To receive credit for a course in which he/she has made an F, a student will be required to take the work again, provided, however, that a senior who fails one subject during the semester of his/her intended graduation shall have the privilege of standing examination at the opening of or during the next semester. If he/she is successful, he/she will receive his/her degree at the next commencement.
Conditions. A student whose work is unsatisfactory, but who, in the judgment of the instructor, is capable of removing the deficiency without repeating the work in class, shall be "conditioned" (E). If a student is reported conditioned in any subject, the condition will be allowed to stand, but will be counted as a failure in computing the average until the condition has been removed. It is expected that the student will remove the condition during the next semester in which he/she is in residence, but not later than two years after he/she receives the E. The student need not be enrolled to remove the condition. After two years, the work must be repeated in class if credit is to be gained. A senior conditioned in any subject may be given the opportunity to remove the deficiency before the close of the semester, but not later than the last day before commencement, provided that successfully passing these courses will make him/her eligible for graduation.
Incompletes. The work of a student who is passing a course satisfactorily but cannot complete all of
the requirements due to illness, accident or unavoidable circumstances shall be reported as "Incomplete"
(I). Any faculty member may give an "Incomplete" (I) in any course to a student whom the faculty member
regards as deficient in English in that course, but who is otherwise passing. The "Incomplete" (I) will
be removed when the Department of English certifies to the instructor that the student has made the necessary improvement.
It is expected that the student will remove the Incomplete during the next regular semester after it is received.
The student granted a bona fide I by his/her instructor may have the first five weeks of the next regular semester
to erase the "Incomplete" before it is computed as an F. Thereafter, it shall be computed as an F until
changed by student action within one calendar year when the I shall become a permanent F. The student need not
be enrolled to remove the "Incomplete."
Auditor. Students may audit courses subject to the approval of the advisor and of the instructor whose class is visited. Instructors have the authority to drop a student who is auditing if the student does not satisfy the requirements as outlined by the instructor when permission is granted to audit a course. Auditors may take part in laboratory or field work only by permission of the instructor, consistent with departmental policy. Students not registered for credit courses may be admitted as auditors only with the consent of the dean of the college in which the course is offered. Auditors are required to register, process appropriate paperwork, and pay the regular fees prior to the end of the add period.
Other Grades. P (pass) designates a passing grade without further indication of performance level. The grade of P is also used to indicate satisfactory progress on graduate thesis and problems courses in lieu of thesis. When the Faculty Senate has approved extension of a one-semester course beyond one semester and the college cannot assign proportional credit and grades, the grade of SP (Self-Paced) may be recorded. The SP grade will be assigned to students not completing all required coursework for the semester, but satisfactorily completing a specified minimum percentage of the coursework. The minimum for each course will be determined by the department offering the course but will not be less than 50 percent of the work required for the full semester. A student receiving an SP grade will reregister for the same course and will be required to finish the remaining coursework during the second semester, at the end of which he/she will receive grades of A, B, C, D or F. If a student receives an F after the second semester, he/she may register for the course a third time but must finish all work during that semester. If a student does not reregister for the course in which he/she received an SP grade, or if he/she does not return to UT Martin the next semester, he/she will receive an F at the end of that semester. The SP grade will not compute in the cumulative average. An S (satisfactory) grade will be assigned at the end of the first semester for a course which requires two semesters to complete. The hours credit will be counted in the course load but will not be counted in computing the grade point average for the first semester. To receive credit in a course for which an S grade has been assigned, the student must reregister for the same course during the next semester. At the end of the second semester, the student will receive a grade of P (Pass) or F (Failure). Use of the S grade is limited to HONR 108-208-308-408 (Honors Seminar).
Repeating Courses. A student may repeat a course in which he/she had earned a grade of D or F. Effective for courses taken beginning summer 1999, when a course is repeated, only the last grade earned will be counted in computing the grade point average and in fulfilling requirements for a degree. A student who had earned A or B in a course will be allowed to re-enroll in that course only as an auditor any exception to this policy will require approval by the vice chancellor for academic affairs. A student earning C in a course may repeat the course with the approval of his/her advisor. Courses with an earned grade of A, B or C that are repeated with approval will be evaluated by the same procedure as given for repeated courses with the grade of D or F.
Examinations. Examinations are held at the end of each semester.
Students who wish to appeal a grade that is alleged to be lower than that academically earned must initiate
the process within the first three weeks of the next semester.
The aggrieved student shall first discuss the matter with the teacher involved to see if there is some error or misunderstanding which can be resolved between them.
Failing this, the student may take the matter to the department chair. See the Student Handbook for detailed information.
Other Academic Matters
Changing Rules and Procedures
The university reserves the right to change the rules regulating admission to the institution and any other regulations affecting the granting of degrees. The course offerings and requirements of the university are continually under examination and revision. This catalog presents the offerings and requirements in effect at the time of publication, but there is no guarantee that they will not be changed or revoked. Current information may be obtained from the following sources:
|Admission Requirements||--Director of Admissions|
|Course Offerings||--Department offering course|
|Degree Requirements||--Registrar, faculty advisor, or dean of college|
|Fees and Tuition||--Division of Finance and Administration|
The university further reserves the right to refuse to release to any student his/her transcript, grade report or degree, for failure to return university property or failure to pay any accounts due the university.
All degree-seeking undergraduate students will be classified according to the following chart, which is based on number of hours passed:
|Senior||90 and above|
Post-Baccalaureate. A person who has completed a baccalaureate degree may be enrolled as a post-baccalaureate student provided he/she does not wish to work toward a degree. (See Undergraduate Admission Procedures and Requirements.)
Special. A person (18 years of age or over) who does not meet entrance requirements may be enrolled and classified as a special student provided he/she does not wish to work toward a degree. (See Undergraduate Admission Procedures and Requirements.)
The University of Tennessee at Martin has chosen as its primary objective quality undergraduate education. Commitment
to this objective must include an obligation by all members of the university community to promote and protect
the highest standards of integrity in study, research, instruction and evaluation. Dishonesty or unethical behavior
does not belong at an institution dedicated to the promotion of knowledge and learning.
Integrity of the academic process requires fair and impartial evaluation by faculty and honest academic conduct by students. A student may be found to have violated this obligation if he/she:
For additional information see the Faculty Handbook.
Course numbers beginning with "0" do not count toward degree requirements.
Courses numbered in the 100 and 200 groups are lower-division courses, primarily for freshmen and sophomores. Courses numbered in the 300 and 400 groups are upper-division courses, primarily for juniors and seniors. Courses in the 500 through 700 groups are for graduate credit only.
To be eligible for upper-division courses, students (transfers as well as those having previous attendance at the university) must have attained sophomore status unless approval is granted by the deans of their colleges.
Physical Education Courses
A student may elect a maximum of eight semester hours of physical activity courses to count toward graduation. ONLY two physical activity courses may be taken during any given semester.
Minimum Class Size
Minimum class size is determined by the department chair and dean. A regularly scheduled course may not be given for fewer than five students except by permission of the vice chancellor for academic affairs. The university reserves the right to cancel, postpone or combine classes when necessary.
Class Attendance Policy
Classroom attendance is an integral part of the education experience; therefore, it is the responsibility of
the student to attend class. The instructor of a course may determine his/her own attendance policy with the provision
that the policy must be applied consistently to all students in the course. The attendance policy should be reasonable,
and it should be explicitly and unambiguously stated in each class at the beginning of each semester.
Faculty will monitor class attendance throughout the semester and report to the Office of Student Financial Assistance any student listed on the class roll who, in the instructor's judgment, has unofficially withdrawn from class. Reports will be made at the end of the second week of classes, at mid-term, after the 13th week of classes, if requested, and with final grades. These reports will be used to determine changes in the level of enrollment (full-time, three-quarter-time, half-time, or less than half-time) for students receiving Federal Financial Assistance. Enrollment status is determined at the end of the drop/add period, which is the first week of classes. Thereafter, changes in enrollment status occur only for non-attendance as reported by the instructor.
The University of Tennessee at Martin will remain open except in the most severe weather conditions.
The chancellor may officially close or suspend selected activities of the university because of extreme weather conditions. When a decision to close is reached, campus and appropriate radio and TV stations will be notified so that announcements may be made.
If the university is officially closed, certain essential activities such as food services, physical plant, public safety, and telephone services will continue to operate. Some facilities such as the Paul Meek Library and Boling University Center will, if possible, continue to function as a service to students and faculty. When the university is officially closed, the Days of Administrative Closing Policy will apply for staff-exempt and staff non-exempt employees.
In the event of inclement weather when the university remains open, all faculty, administrators and staff will be expected to make every reasonable effort to maintain their regular work schedules, but are advised to avoid undue risks in traveling. Employees who anticipate arriving late or not arriving at all should notify their immediate supervisors. Employees will have the option of charging their time off to annual leave or leave without pay; or, with approval, they may make up their lost work hours.
Students will be responsible for any academic work which they miss due to absences caused by severe weather conditions. It is the individual student's responsibility to take the initiative to make up any missed class work, and it is the instructor's responsibility to provide a reasonable opportunity for students to complete assignments or examinations missed due to such absences.
Transcripts of Records
Students who desire transcripts of their college records must file a written request with the Office of Academic Records, as far as possible in advance of the time needed. A transcript will not be issued unless the student's record is clear with all offices of the university. It is recommended that a transcript be mailed directly from the Office of Academic Records to the official to whom it is to be sent. Many institutions will not accept a transcript from the student.
Students are required to have a minimum cumulative grade point average (GPA) of 2.00 to receive the baccalaureate degree from The University of Tennessee at Martin. Academic standards of performance have been established to ensure satisfactory progress toward a degree. These performance standards form the basis for the following academic classifications:
Guidelines and procedures for placing students in the above classifications are explained in the following paragraphs.
Good Standing. A student is considered to be in good academic standing so long as the number of quality
points earned is equal to twice the number of hours attempted. This is equivalent to a cumulative GPA of 2.00.
Academic Probation. A student will automatically be placed on academic probation at the end of any semester if he/she fails to have a 2.00 cumulative GPA. The probationary status will be removed upon the achievement of a 2.00 cumulative GPA. If a student on academic probation fails to achieve a 2.00 cumulative GPA, the student will remain on probation as long as a 2.00 semester GPA is earned indicating satisfactory progress. Should the probationary student fail to demonstrate satisfactory progress after one or more continuous semesters of probation, he/she will be academically suspended.
The student must meet with an advisor in the Office of Student Academic Support (SAS), Clement 210, and develop a contract for improving his or her academic success. This plan will be tailored to meet the individual needs of each student and may include supplementary work with reading, writing, mathematics and study skills computer software, work in the Hortense Parrish Writing Center or the Math Lab, work in a group of individual tutoring sessions, as well as attend conferences with an SAS advisor.
Probationary students may not register for more than 16 credit hours per semester or eight credit hours per summer term, inclusive of correspondence credit, without the prior written approval of the dean of their college.
Academic Suspension. A student on academic probation for one or more continuous semesters will be academically suspended for one semester unless one of the following occurs: (1) cumulative GPA is raised to 2.00 or better; or (2) a 2.00 or better semester GPA is achieved. A student may appeal for reinstatement to the term immediately following his/her first suspension. If a second suspension occurs, the student must leave the university for one academic semester, excluding summer, and may apply for readmission after the one semester suspension. If a third suspension occurs, the student may apply for readmission after a minimum suspension of one calendar year.
Readmission following academic suspension is never automatic. The student must apply for readmission to the Office of Admissions no later than one month prior to registration for the semester for which he/she is applying. A student under suspension may not engage in correspondence study. Students who enroll at another institution while on academic suspension at UT Martin will not be readmitted to UT Martin until their cumulative grade point average from all institutions attended meets the continuation requirement of UT Martin students.
Changes in Course of Study and Withdrawal from the University
A student cannot drop or change any course without permission of his/her faculty advisor and the registrar.
Failure to attend the classes to which he/she has been assigned by the faculty advisor will cause the student to
receive the grade of F. Students may not add courses after the first week of class. All changes in class schedules
must originate with the faculty advisor.
All official withdrawals from the university are processed by the Division of Student Affairs.
Withdrawing from University. Withdrawals executed during the first week will leave no record of the courses for which the student signed. If a student officially withdraws from the university after the first week of the semester, he/she will automatically receive the grade of W (withdrawal) in all courses in which he/she is currently enrolled.
Dropping Courses Within First Nine Weeks. At the discretion of a student's advisor, a course may be dropped during the first seven weeks of the semester. Withdrawals executed during the first week will leave no record that the student ever signed for the course. A student who drops a course during the second through ninth week will receive an automatic W (withdrawal). If an advisor refuses permission, the student cannot drop the course. The instructor's permission, however, is not required.
Dropping Courses After First Nine Weeks. If a course is dropped after the first nine weeks of a semester, the grade of F shall automatically be assigned unless it can be clearly demonstrated that one of the following exists:
In the event of such certification, the student shall receive the grade of W.
A student will not be permitted to drop a course after the first seven weeks of the semester simply to avoid a poor grade.
Special State and Federal Laws for Educational Purposes
Elderly and Persons with Disabilities- Persons with permanent total disabilities and persons 60 years
of age or older, who are domiciled in Tennessee, may audit courses without payment of course fees if space is available
in the individual class.
Permanently totally disabled persons and persons 65 years of age or older, who are domiciled in Tennessee, may be enrolled in courses for credit at no cost except for a service fee of $7.50 per semester hour of credit, not to exceed $75 a semester. Interested persons should inquire at the Office of Academic Records during regular office hours. Both of these groups must register and obtain and process proper eligibility documents prior to the end of the add period.
Family Educational Rights and Privacy Act
This act provides for confidentiality of student records; however, it also provides for basic identification
of people at UT Martin without the consent of the individual. Release of information to third parties includes
directory information. Such information includes name, address, telephone number, date and place of birth, major,
dates of attendance, degree and awards, the most recent previous educational agency or institution attended, participation
in school activities and sports, weight and height (for special activities), photograph, e-mail
address and classification. UT Martin will release information in compliance with the Solomon Amendment.
Public notice of the categories to be contained in a directory is given and a period of one week is provided during which a student may request that such information not be released.
EOE/Title IX/Section 504/ADA Statement
The University of Tennessee at Martin does not discriminate on the basis of race, sex, color, religion, national origin, age, disability, or veteran status in provision of education opportunities or employment opportunities and benefits. UT Martin does not discriminate on the basis of sex or disability in the education programs and activities which it operates, pursuant to the requirements of Title VI of the Civil Rights Act of 1964, as codified in 42 U.S.C. 2000D; Title IX of the Education Amendments of 1972, Pub. L. 92-318; the Americans with Disabilities Act of 1990, Pub. L. 101-336; and the Age Discrimination in Employment Act. This policy extends to both employment by and admission to the university. Inquiries concerning Title VI, Title IX, Section 504, the Americans with Disabilities Act, and the Age Discrimination in Employment Act should be directed to the Office of Equal Employment Opportunity and Compliance, 240 Gooch Hall, UT Martin, Martin, TN 38238, (901) 881-7202. Charges of violation of the above policy should also be directed to the Office of Equal Employment Opportunity and Compliance.
All students receiving a bachelorís degree must have completed one unit of American history on the high school level or six semester hours of collegiate American history (three semester hours of Tennessee history may be substituted for three semester hours of American history) in order to receive a bachelorís degree as required by the General Assembly of the State of Tennessee (Tennessee Code Annotated 549-3253).
Fees and tuition are established in June by the Board of Trustees in conjunction with legislative action which determines the annual appropriation to the institution. Any changes from the fees and expenses detailed here will be available prior to registration for the semester to which they apply. The general fees in effect through 8/1/02 are as follows, and are subject to change.
Fees and Expenses
Maintenance Fee (In-state Fee) -- Undergraduate Fee Per Semester -- $1,349
Programs & Services Fee -- Undergraduate Fee Per Semester -- $191
Technology Fee --Undergraduate Fee Per Semester -- $100
(Additional Charges For Out-of-State Students) Per Semester -- $3,265
(See "Residency Regulations" in the section, Undergraduate Admission Procedures and Requirements.)
Part-Time Student. Any regular student who is permitted to carry fewer than 12 academic hours including developmental courses becomes a part-time student.
Optional Hourly Rate
In lieu of the above charge for maintenance fee (in-state fee), programs and facilities fee, and technology fee (and tuition for out-of-state students), part-time students may elect to pay fees computed by the semester hour credit (or audit) as follows: Undergraduate Students: Tuition In-State Fee $113 per semester hour or fraction thereof; minimum charge $113; Programs & Services Fee $16 per semester hour or fraction thereof; Technology Fee $9 per semester hour or fraction thereof; Out-of-State $273 per semester hour or fraction thereof; minimum charge $273.
Music Fee (For Individual Instruction in Music)
one-half hour lesson weekly -- $45
two one-half hour lessons -- $90
Undergraduate Application Fee -- $25
Each application for admission must be accompanied by a fee of $25 before it will be processed. This fee is not refundable.
Cooperative Education Registration Fee Hourly Rate -- $113
Fees for courses being audited are the same as those taken for credit, except for persons 60 years old or older who may be allowed to audit courses without charge. (See section on "Auditors".)
Late Registration Service Fee -- $5
Students who do not complete their payments on the regular registration days set aside for that purpose will be assessed the late registration fee. Such a charge also applies to late payment of other charges past due. This fee is not refundable.
Delayed Payment Policy and Fee -- $25
Although fees, rent, and other university expenses are due and payable at the beginning of each semester (prior to the next semester if the student has advance registered), eligible students may request a deferment of fees. Current maintenance fee (in-state fee), tuition out-of-state, programs & facilities, technology, dorm rent and meal plan fees are the only charges that can be deferred. After applying all types of financial aid, up to one-half of the remaining balance of these charges may be deferred.
The deferred charge is due no later than 45 days from the start of classes. The service charge for a deferment is $25 and is not refundable. No fees may be deferred for the summer semester.
The student must pay all charges from prior terms. Current financial aid funds may NOT be used to pay any of these prior charges.
Accounts due the university in addition to fees, rent, etc., may be paid at registration time. Students are responsible for advising assessors at the time of registration of any charges levied in error and of any omissions such as dormitory rent. Failure to notify the assessor and make payment constitutes a delayed payment subject to the service fee.
Monthly Payment of Room Charges -- $10
Semester residence hall rent may be paid in four monthly installments as follows: The $10 service fee, a $100 deposit, and the first of four monthly installments must be paid at registration. The second, third, and fourth payments will be due and payable at four-week intervals with the fourth payment due and payable no later than the last day of classes. A $25 late payment charge will be assessed on each monthly installment which is not paid on or before the due date for that installment. Further details are available upon request from the Office of Business Affairs.
Monthly Payment of Food Meal Plan or Declining Balance Plan
Monthly payment options are available for this program with guidelines similar to those for monthly payments of room charges. Further details are available upon request from the Office of Business Affairs.
Student Identification Card -- No Charge
Each student at his/her first registration is issued a plastic identification card. The student is expected to retain this ID card during his/her entire enrollment at UT Martin and to have it with him/her at all times for purposes of identification. The card is property of the university and may be reclaimed if used by any person other than the one whose signature it bears. The card is acceptable only when validated for the current semester.
Lost ID Card Replacement -- $15
Loss of an ID card should be reported promptly to the Skyhawk Card Office. Upon payment of this charge, a replacement may be obtained from the university.
Diploma Fee -- No Charge
The student is not charged for the first copy of his/her diploma. Additional copies are $5 per copy including diplomas which must be relettered. The fee for backdated diplomas is $10 each.
Telephones are installed in each residence hall room. Charges for basic telephone service are included in the residence hall fee. Long-distance telephone service is available upon application each semester in Room 112, Hall-Moody Administration Building. Students must provide their own telephone instruments in Austin Peay, McCord and Ellington residence halls. .
Telephone Damage Charge -- Variable
Students will be assessed charges according to posted rates for damages to their telephone instrument if other than normal wear and tear. Instruments are not provided in Austin Peay, McCord and Ellington dormitories.
Refunds-Dropping Hours (Continue with a reduced class load)
When a student decreases the number of hours attempted during a term, a refund may be calculated based upon the official drop day as presented to Business Affairs from the Office of Academic Records.
|(calendar days following registration day)|
|Day 29-end of term||0%|
Refunds are based on the fees, not the amount paid. If the student is receiving financial aid, refunds will be returned to the financial aid accounts, including lenders of student loans, before any money is returned to the student. Credit balances from all sources of the university, with the possible exception of Title IV funds, will be applied to outstanding charges before a refund is issued.
Refunds-Withdrawing (Drop all classes)
Withdrawals from school for any reason during any term must be made by official notification to the Division of Student Affairs. Failure to attend classes does not cancel enrollment. The date of the withdrawal is one factor used to determine the amount of fees to be refunded. Other factors include whether a student is a first-time student on this campus, whether a student is receiving Title IV financial aid, and whether unpaid charges (total institutional costs minus the sum of total aid paid to institutional costs and cash paid by the student) remain on the student's account. The institutional refund policy will be used for students who do not receive Title IV financial aid. The following percentages will be used to refund institutional charges (fees, tuition and room):
|(calendar days following registration day)|
|Day 29-end of term||0%|
Refunds are based on the fees, not the amount paid. If the student is receiving financial aid, refunds will
be returned to the financial aid accounts, including lenders of student loans, before any money is returned to
the student. Credit balances from all sources of the university, with the possible exception of Title IV funds,
will be applied to outstanding charges before a refund is issued.
Summer school term is shorter than fall and spring and the summer term is divided into sessions. Therefore, refunding percentages will be as follows for summer term.
|1st Session||2nd Session||Full Term|
|0%||Day||14-end of term||14-end of term||29-end of term|
No refunds will be made until two weeks after the close of registration during the regular school year and two weeks after the close of second session summer semester registration.
The student's institutional charges for the semester total $1,328 which was paid by a personal check. The student
withdrew on the ninth calendar day following regular registration. The refund would be $1,062.
Calculation: $1,328 @ 80% = $1,062 rounded to the closest whole dollar.
The federal refund calculation policy will be used for students who have attended classes at UT Martin and are receiving Title IV financial aid. Under this refund policy, withdrawals on the first day of classes will permit a 100% refund of institutional charges (fees, tuition, room & board, with no allowance for deposit or consumption on room & board). Withdrawals after the first day of classes will be calculated based on the number of days the student completes in the enrollment period.
The student has enrolled at UT Martin and is receiving a federal pell grant of $1,170. The institutional charges
are $1,328. The student withdrew on the 11th day of the enrollment period. The enrollment period is 117 days in
length (11/117=9.4% completed days). The refund percent will be 90.6% (100%-9.4%). Therefore, $1,170 x 90.6% =
$1,060.02 will be returned to the federal pell account.
All students must settle accounts with the Office of Business Affairs and complete the registration for courses before attending classes. A validated fee receipt is required to complete the registration procedure. This applies to anyone whose fees may be billed, prepaid or waived. All charges are subject to subsequent audit. Errors will be corrected by refund or additional charge. Personal checks (see "Bad Check Charges"), Master Card, Visa and Discover credit cards are accepted only for the amount owed. (Discover cards are only accepted on campus by the Office of Business Affairs.) Banks now require that their own printed checks with identifying account numbers be used.
The university is authorized by statute to withhold diplomas, grades, transcripts and registration privileges from any student until debts and obligations owed to the university are satisfied. This does not include student loans being repaid in accordance with the repayment agreements.
Any question regarding a student's financial account due the university should be directed to the bursar in the Office of Business Affairs. In the event a student does not feel that the amount in question is correct, he/she may appeal the matter to university officials in the following order: (1) director of business affairs, (2) vice chancellor for finance and administration, and (3) chancellor. As circumstances warrant, other officials may be contacted for assistance and information.
Financial Aid Repayment - Withdrawals
Any financial aid recipient who withdraws from the university may have to repay to the appropriate financial aid account(s) a portion of financial aid funds received.
Bad Check Charges (not refundable)
Returned check in payment of fees, including deferred fee payments, redeemed within 10 days of first notice -- $35
Returned check in payment of fees, including deferred fee payments, redeemed after 10 days of first notice -- $70
Returned check for items other than fees, redeemed within 10 days of first notice -- $15
Returned check for items other than fees, redeemed after 10 days of first notice -- $30
The appropriate charge applies to all checks returned to the university by the appropriate bank for insufficient funds or other legitimate reasons. The writer of the check will be notified immediately at the address that appears on the check. Failure to respond within five days of a second notice will result in withdrawal from school. If withdrawal occurs, the appropriate refund percentage will be used to determine the balance due on fees for that term. Returned checks must be picked up with cash or a money order. Students with more than one returned check per school year will be required to pay fees and university accounts with cash or a money order for the balance of that school year. Students with more than two returned checks in consecutive school years will be required to pay fees and university accounts with cash or a money order for the balance of their enrollment.