Transfer Student Information

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Admissions Requirements

  • Students who have completed 12 hours of college-level courses must have a 2.0 GPA to be admitted.
  • Students who have not been enrolled in a college for a semester or longer (excluding the summer) may be considered for admission on probation with less than a 2.0 GPA.
  • Students with less than 12 hours of college-level courses will be considered for admissions based on high school GPA & ACT/SAT.

Apply for Admission

  1. Complete an admissions application and send it to:
    Office of Admissions
    200 Administration Building
    Martin, TN 38238
    For your convenience, you may wish to skip the paper form and simply Apply Online.
  2. Enclose a $30 non-refundable application fee with the application. If you have previously paid the fee to UT Martin or are transferring from another UT campus, you are not required to pay the application fee.
  3. Request a transcript be sent to UT Martin from each college that you have previously attended.
  4. Request a final high school transcript be sent to UT Martin from the high school from which you graduated. If you received a GED, request a GED transcript be sent to UT Martin from the testing center where you took the test, along with a transcript from the last high school from which you attended.

What to expect once you have completed your admissions application

  • We strive to get back with an applicant within one week of receiving the application via e-mail.  Unfortunately, uncontrollable events may occur and it may take a bit longer.
  • Check your e-mail often concerning any updates and other notifications we might send.
  • Request your transcripts and Immunization records.
  • Once we have received your transcripts, we will notify you via email concerning your admissions decision.
  • You may check on the status of your application by calling our office at 731-881-7035 or 731-881-7390.
  • You may be tentatively admitted if you are still enrolled at another institution AND have a minimum 2.5 GPA.  If you are no longer attending another institution, you can be tentatively admitted on your final transcript if you meet the admissions requirements even though we are still lacking other transcripts.
  • Once all official complete transcripts are received, a course evaluation will be completed.  You will be fully admitted at this time as long as you meet the admissions requirements.  You will again receive a notification via e-mail.  This e-mail will have your new cumulative GPA listed as well as any entrance deficiencies from high school.
  • Once admitted, you may speak with an advisor prior to registration.
  • During the summer, we hold a Transfer Orientation and Registration event to assist students with registration and give out helpful information for students transferring in the Fall semester.

Evaluation of Transfer Credit

Once all transcripts have been received and the grades posted to the UT Martin transcript, the student will be able to review the credit received on Banner Self-Service. The UT Martin course number for equivalent courses, or the designation LD for lower-division credit and UD for upper-division credit if no equivalent course exists, will be posted to the student’s academic transcript. LD and UD credits may be applied toward degree requirements that do not designate specific course number requirements (e.g., Art LD might fulfill a non-specific art course requirement or a general elective). The student’s academic advisor will use the CAPP degree audit to identify how each of the transferred courses may be used to satisfy specific degree requirements.

 

Transfer Equivalency Tables

To view Transfer Equivalency Tables please click here

 

Evaluation Appeals

Students wishing to appeal the evaluation of any transferred courses should contact the registrar to request re-evaluation of those courses. Students may be asked to provide a copy of the course description and syllabus from the original institution. The registrar may consult the department chair for the involved discipline and the assistant vice chancellor for academic affairs regarding the final designation of the course. Students wishing to further appeal the results of the transfer evaluation should follow the Degree Appeals (Special Request) process outlined in the catalog.

 

Removing Entrance Deficiencies

High School Unit Requirements

English: 4 units

Algebra I and II: 2 units

Advanced Mathematics: 1 unit of geometry, trigonometry, calculus, or advanced mathematics

Natural/Physical Sciences: 2 units; 1 must be a course in biology, chemistry, or physics

U.S. History: 1 unit

Social Studies: 1 unit of world history, European history, or world geography (may be fulfilled by completing 2 one-half units

Foreign Language: 2 units of same language (Waived for resident aliens if it is determined that English is their second language)

Visual/Performing Arts: 1 unit of theatre arts, visual arts, music theory, music history, vocal music, general music, or art history

  • A transfer student with junior standing (minimum 60 semester hours) at the receiving institution is exempt from meeting the high school unit requirements.
  • Transfer students with less than 60 semester hours who graduated from high school after 1988 are required to have the high school units in affect at the time they graduated.
  • A transfer student may be admitted with deficiencies, but deficiencies must be removed beginning with the first semester enrolled and each succeeding semester until all deficiencies are removed.
  • All deficiencies must be removed during the first two academic years of study or 60 semester hours (whichever comes first).
  • Exception: the deadline will be extended until a transfer student has attempted 30 semester hours at UT Martin. The student must take the prescribed course(s) for removal of deficiency (deficiencies) each semester of enrollment, beginning with the first semester, until all deficiencies are removed.
  • College credit will not be given for courses used to remove high school entrance deficiencies.

Orientation

  • A Transfer Orientation and Registration events are held each summer for our incoming transfer students who are entering in the Fall semester.
  • The event is free and students are encouraged to attend.
  • Transfer students will have the opportunity to meet with an advisor and register for their Fall Semester courses. 
  • The orientation topics include: paying fees, financial aid, and other services available at UT Martin.
  • Students must be accepted to UT Martin prior to registering for courses.
  • Fall semester fees are not due at orientation.

Advising

  • All students must be advised prior to registering for the upcoming term.
  • Each student will be assigned a faculty advisor by the appropriate department chair.
  • Advisors will aid the students in selecting and scheduling appropriate courses and will be available to counsel them in all matters pertaining to their academic programs and career objectives.
  • Click here for additional information.

Registration Information

  • Prior to registration, a student must have submitted their immunization records and be admitted to the University.
  • Students must meet with an academic advisor and the advisor hold must be removed by this advisor every semester prior to registration.
  • Students can register online via Banner Self-Service or the MyUTMartin portal. 
  • For the schedule of courses and additional information, click here.

Academic Fresh Start/Forgiveness Policy

  • Students who have been out of college for at least four consecutive calendar years qualify for the Academic Forgiveness Policy.
  • If you think you qualify and you have not received this form in the mail, contact the Admissions Office at 731-881-7035.
  • This must be done prior to enrolling in classes at UT Martin.

Tennessee Transfer Pathway

To view information about the Tennessee Transfer Pathway, please click here

 

Immunization Records

The General Assembly of Tennessee requires first time students to provide proof of immunity or immunization for measles, mumps, rubella (MMR) and varicella (chicken pox). Students must provide documentation of immunity or two doses of MMR and varicella administered at least 28 days apart and no earlier than 4 days before the first birthday. State law also mandates that incoming students be informed of risk factors and dangers of meningococcal disease and hepatitis B. To complete immunization compliance process, click here.

 

Residency Regulations

  • Students who have graduated from a high school or obtained their GED outside of the state of Tennessee, will initially be classified as an out of state student for fee-paying purposes.
  • Residency classification can be appealed by completing the Residency Classification Appeal Form and submitting required documentation.
  • For further information, click here.

University Catalog

  • The current and previous University Catalog can be viewed online.
  • A printed version of the current University Catalog can be purchased in the Barnes & Noble Bookstore located in the University Center while supplies last.

Frequently Asked Questions Concerning Admissions

What is the deadline for applying?

Application deadline is three weeks prior to beginning of a semester.

Who do I call if I forget my login information for my admissions application?

  • The Admissions Office can look up your login information for your admissions application only.
  • Banner passwords are handled by the Records Office and the myUTMartin Portal passwords are handled by the Information Technology Help Desk .

Can I bring or fax my transcripts?

  • All transcripts must be sent directly to the Office of Undergraduate Admissions via mail or eScript-Safe in order to be considered official.
  • An unofficial transcript will not be evaluated but can be used initially to make an admissions decision.

Will you need my transcript from a Technology Center/Technical School?

No, we do not accept credit from any Technology Centers/technical schools.

 

If I have a bachelor’s degree; do you still need my high school transcript?

Yes. We are required to have a high school transcript for all of our undergraduate, degree-seeking students.

 

I have a GED; do you still need my high school transcript?

  • Yes. We need a high school transcript for all of our undergraduate, degree-seeking students.
  • Official GED scores must be mailed to our office.

I have been admitted on probation, what does this mean?

  • Your cumulative college GPA is below a 2.0.
  • You must make a minimum 2.0 GPA during the upcoming semester to prevent being academically suspended from the University.
  • You will remain on probation until your cumulative GPA is at least a 2.0.

What are college-level courses?

  • College-level courses are courses taught at accredited universities and community colleges that are not remedial or developmental.
  • While you can take remedial and developmental courses at other institutions, these are not counted in the GPA or the 12 hour requirement to be admitted to UT Martin as a transfer student.

Do you accept credits from universities and colleges with ACCSCT and ACICS accreditation?

No, we do not accept credit from any Technology Centers/technical schools.

Is there a time limit on college courses?

  • Yes, your credits are still eligible for transferring.
  • If your credits were on a quarter system, they will be converted to semester credit upon evaluation.

Do you offer Associate Degrees?

No.  UTM only offers four-year Bachelor’s Degrees.

How many hours must be completed at UT Martin to obtain a degree?

To earn a University of Tennessee degree, an applicant from a junior/community college must complete a minimum of 60 semester hours toward a degree in an accredited four-year school. At least 25% of the student’s degree, and 75% of upper-division course work within the major, must be completed at UT Martin. To qualify for honors graduation (see Honors and Awards), a transfer student must complete at least four semesters (60 semester hours minimum) in The University of Tennessee system.

How do I know which classes will transfer?

  • A transcript from each former institution along with the high school transcript must be presented for evaluation, even if no credit was earned. All courses from an accredited college are accepted for transfer; however, they may not all count toward a degree. Once all transcripts have been received and the grades posted to the UT Martin transcript, the student will be able to review the credit received on Banner Self-Service. The UT Martin course number for equivalent courses, or the designation LD for lower-division credit and UD for upper-division credit if no equivalent course exists, will be posted to the student’s academic transcript. LD and UD credits may be applied toward degree requirements that do not designate specific course number requirements (e.g., Art LD might fulfill a non-specific art course requirement or a general elective). The student’s academic advisor will use the CAPP degree audit to identify how each of the transferred courses may be used to satisfy specific degree requirements.
  • Transfer equivalency tables are available for most Tennessee community colleges and universities.

How can I view my course evaluation using CAPP?

  • Once your courses are evaluated, they are put into our Banner system.
  • You can view your course evaluation by logging into Banner Self-Service and using the CAPP in the Student Services section.
  • If you need assistance with using Banner Self-Service and using CAPP, click here.

What is a Hold?

  • Advisor holds will be placed on ALL students prior to registration EVERY semester.  These holds must be removed by an advisor prior to registration for the upcoming semester.
  • For a list of other holds and who to contact, click here.

Frequently Asked Questions Concerning Financial Aid

How do I apply for financial aid?

  • To determine if you are eligible for NEED-BASED aid and to get the maximum amount of aid that you are eligible to receive, complete the Free Application for Federal Student Aid (FAFSA) on or before the priority deadline, February 15.
  • The FAFSA can be completed at www.fafsa.gov
  • UT Martin’s code for the FAFSA is 3531.
  • For further information visit the site for the Office of Student of Financial Aid.

How do I apply for a scholarship?

  • By submitting your admissions application to UT Martin, you are automatically considered for the UT Alumni Association Transfer Scholarship.
  • Click here for a link to some scholarships.

Can I still get the Deans, Chancellor’s, or University Scholars scholarships?

  • Sorry, transfer students no longer qualify for these scholarships.
  • You can check out some of our other scholarships by clicking here.

How do I transfer my Tennessee Hope Lottery Scholarship?

You will need to complete and submit a Tennessee Student Assistance Corporation Change of Institution Request to TSAC to transfer your scholarship from one institution to another.

Are campus jobs available to transfer students?

  • Yes, on- and off-campus jobs are available to students attending UT Martin.
  • Click here for more information concerning student employment opportunities.

Frequently Asked Questions Concerning Registration

When can I register for classes?

  • Class pre-registration typically begins within the third month of the current semester.  Registration for Summer and Fall terms is mid-April and for the Spring term is in November.
  • You must be admitted, speak with an advisor, and have submitted your immunization records prior to registration.
  • Our system designates registration times by how many credit hours a student has completed.  Your credit hours completed must be entered into our system before you can register earlier than students with 0.0 hours can register.  If you are currently enrolled in another institution, you will probably not be able to register for your classes until the freshmen with 0.0 hours can register, since we cannot transfer your hours into our system until we have all complete transcripts.
  • After students with 0.0 hours have registered, registration is open to admitted students through the first week of classes.

Who is my academic advisor?

Each student will be assigned a faculty advisor by the appropriate department chair. Advisors will aid the students in selecting and scheduling appropriate courses and will be available to counsel them in all matters pertaining to their academic programs and career objectives.

 

How can I contact my advisor?

  • If you have not been assigned an advisor, contact the department of your major.
  • If you have been assigned an advisor, you can contact them via email as well as their office phone number.  If you do not have this information, you may be able to find the contact information on the departmental website.
  • Click here for a list of departments and phone numbers.

Where do I find a class/course schedule?

  • You can access the class schedules by clicking here.
  • You may also access them and other registration information by visiting the Office of Academic Records site.

How do I register?

  • Class registration is done online through Banner Self-Service.
  • For first-time users, there are instructions to help you get logged into Banner.  If you experience any problems with the login process, contact our Office of Academic Records at 731-881-7050.
  • Once you have logged in, you will click on the Student Services Link and continue navigating to the registration page.
  • Any problems with registration should be referred to the Registrar’s Office at 731-881-7050.
  • For course schedules or additional registration information, click here
  • If you need assistance navigating Banner, we have an Online Tutor with tutorials for many of our programs used by students and faculty.

How can I register for an online class?

  • If you are a campus student, you can register for the online courses on the first day of regular classes as long as you are willing to pay the additional fees for the online course.
  • If you are enrolled in an online degree program, you will need to speak with your advisor.  Contact the department of your major to find the name of your assigned advisor.
  • Important Note:  Online classes do cost more than regular classes and you must pay full tuition for the online classes no matter how many hours for which you have registered.
  • Important Phone Numbers

Other Frequently Asked Questions

Where do I get my student identification card (Skyhawk card)?

  • The Skyhawk Card Office is located in Room 116 in the Hall-Moody Administration Building
  • If you have any questions concerning your ID Card, you can call 731-881-7825 or email awatson@utm.edu
  • Click here for the Skyhawk Card terms and conditions. 
  • For other information click here.

How can I register my vehicle?

  • Vehicle registration must be completed online through Banner Self-Service.
  • You will need your license plate number in order to register your vehicle.
  • Only one vehicle can be registered per student. 
  • Click here for instruction on how to register your vehicle and for other information concerning parking.

Where do I purchase my books?

  • Books can be purchased from our on-campus Barnes & Noble Bookstore.
  • The bookstore also has a variety Skyhawk gear that you may want to purchase.

Do I have to live on campus?

  • The university requires all single freshmen (who completed fewer than 24 semester hours), except those living with their parents within a 50-mile radius of campus, to live on campus in the residence halls. Students over 21 years of age, veterans of military service, or students with extreme health problems as verified by medical records, may be exempted from this requirement.
  • Contact the Office of Housing at 731-881-7733 or houseme@utm.edu for additional information.

Do I have to purchase a meal plan ?

  • Transfer students with fewer than 30 earned credit hours are also required to purchase a meal plan for TWO (2) semesters.
  • If you are 21 years of age or older, you are not required to purchase a meal plan.
  • Brochures are available explaining all meal plan options. A variety of meal plans is available. Contact Customer Service for more information, 731-881-7770.

What dining options do I have on-campus?

  • The Skyhawk Café and Dining Hall provide daily meal service.
  • The Food Court offers an array of on-the-go dining options, such as Chick-Fil-A and Sandella’s Café.
  • The Convenience Store offers groceries and snack items. 
  • Smart Market, located in Gooch Hall offers a variety of gourmet sandwiches and salads.
  • Captain’s Coffee, located in the Paul Meek Library, offers a variety of Seattle’s Best coffee.

Do I need proof of immunizations on file at UTM?

  • The General Assembly of Tennessee requires first-time students to provide proof of immunity or immunizations for measles, mumps and rubella (MMR) prior to class registration.  State law also mandates that incoming students be informed of risk factors and dangers of meningococcal disease and hepatitis B.  The Certificate of Immunization must be on file in Student Health & Counseling Services prior to registration.
  • The form can be accessed at www.utm.edu/departments/shcs/ by clicking on Immunization Requirements.

Can I go on a tour of the campus?

  • Tours are available Monday thru Friday at 10 a.m. and 2 p.m.
  • You can sign up for a tour online.

Will I need a computer?

  • Although a computer is not required at UT Martin, it is helpful.
  • For a list of recommendations for computer configurations, click here.
  • We have computer labs available.

Do you have any night or online classes?

  • Night classes are offered at the main UT Martin campus as well as the satellite campuses.  Check our course schedule to see what night classes are offered.
  • Online classes are offered through our UT Online Department and for a list of our online courses, click here.

Do I have to be a full-time student?

  • Students can be full or part-time.  Full-time is 12 or more hours.
  •  Stipulations about your scholarships, loans, or grants may require you to be a full-time student.  Check with your lending institution or our Office of Student Financial Aid if you have questions.

Is there mental health counseling offered at UT Martin?

We offer Counseling Services through our Student Health and Counseling Services Department.

 

What is the difference between Banner Self-Service and myUTMartin portal?

  • Banner Self-Service is used for registration, checking grades, financial aid, etc.
  • Banner Self-Service has its own login for Students, Faculty, and Staff.
  • myUTMartin portal (aka portal) is a single sign-on for Students, Faculty, and Staff to be able to access several different programs (including Banner Self-Service, Blackboard, email, etc) with one login. 
  • Transfer students typically do not have access to the myUTMartin portal until they have registered for classes through Banner Self-Service.

How do I use Banner, myUTMartin portal, Blackboard, check email, etc.?

An Online Tutor is available to assist students with these programs.

 

Is there any help available if I am uncertain about my major?

The Student Success Center offers Career Counseling.

 

What if I have trouble in class? What kind of help is available?

I have a child, is there daycare available?

  • Margaret N. Perry Children’s Center is available to students, faculty, and staff.
  • Information about fees and services offered at the Children’s Center may be obtained by calling the director, 731-881-7715.
  • You may also want to contact our Child Care Resource & Referral Center at 731-881-1874 for other child care options in the Martin area.

I have a child, can I live on campus?

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