Sample Letter

Academic Dishonesty

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Faculty Resources

Academic Dishonesty Sample Letter from Faculty Member to Accused Student

Office of Student Conduct, The University of Tennessee

*****SAMPLE LETTER ONLY*****

March 12, 2009 

Ms. Susan Q. Public (Student Identification Number: 000-00-0000)

100 Martin Road, #345
Martin, TN 37916

Dear Ms. Public:

The purpose of this correspondence is to officially inform you that I am assigning you the grade of "F" in Sociology 120 for the spring, 2009 academic semester. As you should be aware, I am assigning this letter grade based on the recent allegation of academic dishonesty I have made against you in the aforementioned course. Please be advised that I am forwarding this academic dishonesty case to the Office of Student Judicial Affairs for whatever additional action that office deems necessary.

On March 1, 2009, during the administering of Exam #1 for this course, I personally observed you utilizing an unauthorized sheet of paper containing numerous answers for this specific examination. You should recall from our course syllabus, class discussions, and the examination instructions that such aid was strictly prohibited. Furthermore, when I asked to speak with you during this examination, and then confronted you about this unauthorized aid, you admitted to this misconduct.

Should you wish to appeal this grade I have assigned as a penalty for academic dishonesty, you should consult and follow the procedures outlined in the Student Handbook http://www.utm.edu/departments/conduct/_pdfs/stuhandbook0809.pdf. You may appeal this penalty within five calendar days of your receipt of this letter by notifying the University's Office of Student Conduct, 310 Clement Hall, Martin, TN 38238. This office can provide you with additional information regarding your rights and options in this matter.

Please know that while I regret the need for this action on my part, your behavior unfortunately leaves me with no other alternative.
Sincerely, 

John B. Ethical, Associate Professor, Department of Sociology

Cc: Chair of College
Dean of College
Student Conduct Officer
Vice Chancellor for Academic Affairs

Clarification of Disciplinary Regulations

In response to numerous inquiries and uncertainties by students regarding disciplinary penalties for unacceptable behavior, the following list contains examples for which suspension from the university is the expected penalty...

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