1. RECORDS TO BE MAINTAINED
A. The Safety Officer will store the OSHA
300 (TOSHA) records and applicable investigative information. These records will be filed in chronological
order and updated as the new monthly OSHA 300's are sent. The records in the file will have a five (5)
year storage life from the date of the accident. These records will be retrievable as requested.
B. The Safety Officer will store any
records relating to an employee's exposure to toxic and other hazardous
chemicals. The period of storage will
be thirty (30) years from the employee's last date of employment.
C. The Student Health Center will maintain
all records of employee exposure to bloodborne pathogens for a period of thirty
(30) years from the employee's last date of employment.
2. DOCUMENTS WHICH MUST BE MAINTAINED
A. The Safety Officer will maintain the
OSHA 300 log for the year involved, plus records of accident reports and
investigations. No hospital or
physician's records will be attached or included.
B. The Safety Officer will maintain the
records of toxic and hazardous chemical exposures to employees. Records are to be kept only of those persons
having been treated for symptoms arising out of a known exposure that has been
documented; included will be any medical information and investigative or
accident report made at that time.
C. The Student Health Center will maintain
records of exposures to bloodborne pathogens.
Records are to be kept only of those persons having been treated for
symptoms arising from the known exposure or where a questionable exposure has
occurred; included will be any medical information and investigative or
accident report made at that time.
D. Non-employee records for exposures to
toxins or for exposures to bloodborne pathogens will be maintained for a period
of five (5) years from the date of occurrence.
E. All records will be marked
confidential.
F. The policy will operate as an exception
to the record keeping requirements found in the University of Tennessee
Fiscal Policies.