During the initial request for the discount, eligible employees and families of deceased and retired employees should obtain a "Request for Student Fee Discount" form from Personnel Services at least one month before the request is to be effective. To avoid late registration, the form should be completed in accordance with the instructions thereon and be submitted to Personnel Services at least 20 days prior to the first day of registration. The approved original and two copies will be returned to the employee by campus mail for use in the registration process.

After the initial request has been approved and processed, the following steps will be followed:

1. After fees have been paid, the Bursar's Office will forward a copy of all approved fee discount forms for the term to the Personnel Office.
   
2. The Personnel Office will prepare and distribute a Discount Eligibility Card for the spouse or dependent children listed on the approved forms. A list of the new cards issued will then be prepared and forwarded to the University-wide Administration Personnel Office.

Each card will contain the spouse or dependent child's name, social security number, date of birth (dependent child only), employee's name, social security number and responsible campus/unit, and an expiration date. The expiration date for dependent children will be the 27th birthdate and for the spouses three years from the date of issue. Spouses must reapply every three years by processing another fee discount form. The expired card should be returned at this time to the Personnel Office.

Once the spouse or dependent child receives a discount card, the card will be used in lieu of the fee discount form. During the regular registration process, the spouse or dependent child will take the Discount Eligibility Card to the fees cashier on the campus where enrolled.

The procedures which will be followed at UTM will be as follows:

1. The Bursar's Office will verify that the expiration date has not passed and make an impression of the card on a two-part NCR form. Immediately after registration, copies will be forwarded to the Personnel Office to verify eligibility of UTM employees.
   
2. The Personnel Office will provide a list of the employees no longer eligible to the Bursar's Office and begin procedures for retrieving the cards.
   
3. The Bursar's Office will send a statement to those identified as ineligible for collection of fees.

Exempt and non-exempt employees and faculty are responsible for returning all Eligibility Discount Cards to the Personnel Office prior to leaving the University or following a life change which affects eligibility.

• View the request form for Student Fee Discount
• View the Clearance Form