Effective July 1, 2011
All institutions that participate in Title IV programs, which include all Federal and State Financial Aid (Loans, grants, Tennessee Lottery/Hope Scholarship, Work Study), must develop, implement, and publish a Satisfactory Academic Progress (SAP) policy. Failure to meet the following requirements for SAP in coordination with Federal SAP Guidelines may result in the loss of financial aid. These standards are for financial aid purposes only and do not replace or override the academic policies of the University of Tennessee at Martin.
SAP for federal and state financial aid programs is based on three measures: cumulative grade-point average, course completion rate based on hours earned compared to hours attempted, and a maximum timeframe for degree completion. Your SAP status is based on your entire academic record at all schools attended, regardless of whether you received financial aid.
UT Martin will check each student's SAP annually, after grades post for spring semester, unless student is in a warning period, in which case will be checked at the end of each semester until student is meeting SAP standards. Students who are suspended due to failure to meet the SAP standards must have an appeal approved before they will receive financial aid. Students will be suspended for not meeting any or all of the following standards:
Please be aware that a student may only submit a total of THREE appeals at UT Martin.
(This applies to appeals filed after July 1, 2011. Appeals filed prior to July 1, 2011 are considered under the past policy and will not be included when counting the total of appeals filed.)
Transfer students' course completion rate, minimum GPA, and maximum time frame requirements will be evaluated for satisfactory academic progress based on the transfer credits and grades accepted by UT Martin.
Hours for which an incomplete grade is received will count toward attempted but not earned hours in the calculation of the course completion rate. The final grade for the incomplete hours will be calculated into the GPA when the course is graded. It is the student's responsibility to notify the Financial Aid Office when the course is graded.
Students who have been suspended from financial aid will be notified of changes to SAP status via US Mail. Changes in SAP status can also be viewed by the student by logging in to Banner Self-Service.
Paying out of pocket for classes or sitting out a semester is not grounds for reinstatement of aid. Students must bring their academic progress back into compliance or have an appeal approved to have aid reinstated.
Students appealing their Satisfactory Academic Progress status are required to submit an appeal for review. The following are to be included with the SAP Appeal:
Appeals are reviewed by the Financial Aid Review Committee once a week. Students are notified of the committee's decision via US Mail.
A student who has an appeal approved will be placed into a Warning Period, an Academic Plan, or a Graduation Plan status for the following semester of enrollment. The appeal approval notification may list restrictions or requirements to be followed by the student. Failure to follow restrictions or requirements may result in immediate forfeiture of financial aid.