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General Information - Scholar Handbook (2008 Version) |
All Scholars receive a packet of information and forms that require immediate attention. You must complete and return those forms to our office, as listed on your Post-Acceptance Letter, with a postmark no later than February 9, 2007. II. DIRECTIONS TO THE UNIVERSITY OF TENNESSEE AT MARTIN The University of Tennessee at Martin is located in Martin, Tenn. It is about 130 miles northeast of Memphis and 150 miles northwest of Nashville. Although there are alternate routes, the easiest routes are generally considered as follows:
Traveling from Memphis/west: Travel east on Interstate 40 to Jackson and Highway 45, exit 80B. Proceed north on Highway 45 through Jackson until you reach the Highway 45W and 45E split. Go right towards Milan via 45E. Continue on Highway 45E to Martin. While traveling on Highway 45E, you will bypass Medina, travel through Milan, bypass Bradford, travel through Greenfield and bypass Sharon. Upon arrival into Martin, once you pass Westview High School and the ballpark, take the exit to Highway 43. Proceed north on 43 until you reach the first traffic signal, Mt. Pelia Road. Turn right onto Mt. Pelia Road. Proceed to the stop sign (Community Volunteer Hospital on your left). Turn left onto (what is still) Mt. Pelia Road. Turn onto the first road to your right, Hannings Lane. Browning Hall is the first building on your left.
Traveling from Nashville/east: Travel west on Interstate 40 to the Parker’s Crossroads, exit 108. Proceed north on Highway 22. While traveling on Highway 22, you will bypass Huntingdon, McKenzie, Gleason and Dresden. Upon arrival into Martin, follow Highway 22 and bypass Martin to the north. (UT Martin signs take you through town; it’s easier to get to campus this other way.) Follow Highway 22 (and the signs to Union City) until you reach the Highway 43 exit. Exit, then turn left onto Highway 43. Continue on Highway 43 until you reach the first traffic light, University Street--you will find a McDonald’s and Days Inn at this intersection. Turn left onto University Street. Turn onto the first road to your right, Mt. Pelia Road. Turn left onto Hannings Lane, which is just past a dorm you will see on the left. Browning Hall is the first building on your left.
Browning Hall’s front desk is 731-881-8940 (24 hours a day) if you need some directions while on the road. A University map can be viewed at http://www.utm.edu/campusmap.php. III. GOVERNOR'S SCHOOL CHECK-IN AND REGISTRATION Registration will be held from 10 a.m. - 1 p.m. at the dorm (TBA) on Sunday, June 1, 2008. Your counselor will be waiting to greet you and assist with your room assignment and check-in. You need to allow plenty of time in order to be at the official opening ceremony at 2 p.m. in the Boling University Center (Room TBA). The opening ceremony is a great time for you and your parents to meet the Governor’s School for the Humanities faculty and staff. Please note that early check-in on Saturday night, May 31, is not allowed. No counselors will be in the dorm that night, and Scholars are not permitted to be in the dorm alone. IV. RESIDENCE HALL INFORMATION You and your fellow Scholars will stay in dorm (TBA), a large, air-conditioned dormitory south of the Boling University Center. The rooms are arranged as four-person suites, with each suite having two bedrooms and a connecting bathroom. A front desk that serves as a 24-hour information station and handles maintenance needs and emergency situations is located in the lobby and is reachable at TBA. The basement provides laundry facilities, kitchen facilities and a TV lounge. Men and women are housed on separate floors, and there are resident counselors on each floor. Residence Halls have a Y-Hall room layout and can be viewed at http://www.utm.edu/departments/housing/pdf/y_hall_layout.pdf. A blanket, a pillow and bed linens (extra long twin, 36” x 79”) will be provided. You need to bring towels and washcloths from home as well as extra hangers for your clothes; do not, however, bring a TV, VCR, microwave or refrigerator. Your counselor will have access to a refrigerator, if needed. You may bring your personal computer at your own risk, but we do not require it. There is a small computer lab in dorm (TBA) especially for the Governor’s School Scholars. You will also have access to the general purpose computer labs on campus, as described hereinafter. In addition, the Paul Meek Library’s Media Services area has wireless laptop computers available for check-out for in-library use.
You will receive the computer labs’ locations and hours of operation once you have arrived. There is a small fee to print in the computer labs and library. As a Governor’s School Scholar, you will be given a $5 electronic balance for printing; any additional printing will be at your expense. In terms of data storage, the majority of the computers on campus have a CD drive. The computer labs located in the Andy Holt Humanities Building vary in the data storage type; some computers have zip drives, some have at least one USB port for USB flash drive (jump drive) and a very small number have the 3.5 x 5-inch floppy drives. Please review the document in your scholar packet titled, “Are you tired of data loss due to unreliable floppy disks?” As a registered UT Martin student, you will have 20 megabytes of storage space set aside on the server within which to save your work. This is the equivalent of 13 floppy disks. To access this storage, just save your work to the “My Documents” folder on the desktop. The next time you login, it will be in the “My Documents” folder of any networked computer you use. Custodians provide periodic cleaning of living rooms, hall lounge areas and bathrooms. Residents are asked to empty their own room wastebaskets into the trash chutes provided in each hall and are expected to keep personal items orderly to aid in the cleaning process. Cleaning supplies, including mops, brooms and dustpans, are located in a cleaning room on each floor. You may also obtain cleaning supplies by contacting the front desk. You will be assigned a room key, to be returned at checkout on the last day. For safety, be sure to lock your doors each time you leave your room. The University cannot be responsible for theft or damage to your possessions. There is a $10 charge for lost or unreturned keys. Internet access is available to all Scholars in the computer labs and library. If you choose to bring your personal computer and want to have it connected to the Internet, you will be responsible for the necessary equipment. Every dorm room has two Ethernet connections. High-speed Internet connection has no fee but requires an Ethernet card and an Ethernet cable. (Most up-to-date computers already have the Ethernet card installed). Wireless, high-speed Internet connection is also available for free in many campus buildings. This type of connection also requires a wireless card, which is in most computers manufactured in the last two years; otherwise, it can be purchased on campus from the Computer Store. At this time, wireless connection is unavailable in the residence halls. You will be given a personal UT Martin e-mail address. Card-operated laundry facilities are located in the basement of Residence Hall. Laundry cards may be purchased for $10 in the lobby. Dryer usage is free. You will be responsible for doing your own laundry, including towels; fresh bed linens will be provided weekly. As your schedule will be full, be sure to bring an ample supply of towels and washcloths. Please note that you will need to bring laundry detergent and fabric softener. Stamps may be purchased at the full service post office (881-7790), located downstairs in the University Center. Your mail will be held at the front desk of dorm (TBA) for you to pick up. Your mail should be addressed as follows:
Your Name Governor’s School for the Humanities Dorm Name (TBA) l The University of Tennessee at Martin Martin, Tennessee 38238 Each dormitory room has a standard telephone jack which may be used for calls on campus, for local service and to receive outside calls if you wish to connect your own phone. You will need to bring a phone for this use. With your telephone service, you will also have access to voicemail. Upon arrival, you will receive a brochure that gives instructions on the use of the telephone and voicemail. If you want to make long distance calls, you will need to call collect, use a calling card or use the pay telephones in the University Center. Cell phones may be brought to campus; however, they must be turned off during class or meeting times. A variety of snack and drink vending machines is located in the dorm (TBA) lobby and basement areas. You may want to bring a small radio, alarm clock and desk lamp. A camera will help to commemorate your academic and social experiences. You will of course need personal items such as soap, shampoo, toothpaste, mosquito repellent, sun-screen, stamps, umbrella/poncho, towels, washcloths, laundry detergent, fabric softener, laundry bag, hangers and an ample supply of medicine. You may also want to bring headphones, stationery, a dictionary, sporting equipment and some “spending” money. As noted earlier, you may bring a personal computer if you wish, but you will have access to the computer labs on campus. You will need to bring a telephone if you want one in your room. Though the months of June and July are usually quite warm in Martin, you will probably want to bring some jeans or other long pants and long sleeve shirts. All buildings are air-conditioned, so you might also want to bring a sweater or sweatshirt if you tend to be cold. We recommend you dress casually and comfortably (but discreetly) for daily activities; walking shorts, blue jeans and t-shirts are typically popular. Note, however: Indecent or offensive clothing will not be permitted. More formal clothing, i.e., a dress for ladies and a coat and tie for men, will be needed for the opening and closing banquets. You may bring musical instruments if you want; there will be free time for practice if you so desire. We will have a Café House (open microphone night) and talent show, so you might also bring your music on a CD or cassette for vocals or, if you have an unusual hobby or ability, whatever you might need to share it with others (within reason). We will supply basic school supplies such as pencils, college-ruled notebook paper, notebook, folders and a book bag. If you have a favorite type of pen, pencil or writing paper, you may want to bring your own supply. Return to Top All basic expenses related to the program, including room, food, admission to cultural and social events, recreation fees, transportation on field trips, tuition and required books are paid for by the GSH. It is advisable to bring a limited amount of money for the laundry facilities, snacks and personal items. There will be a shuttle each weekend to a nearby shopping center and to downtown Martin, so you will have the chance to do light shopping at various stores, catch a movie or visit various restaurants. The campus bookstore also has a wide variety of items, including UT Martin souvenirs, which may interest you. Travelers’ checks are the safest and easiest way to bring money to the School, but there are ATMs located across from the cafeteria in the University Center. You will not be able to cash personal checks. Students are discouraged from driving to Governor’s School. If it is necessary for a student to do so, vehicle keys must be turned over to a staff member the day of arrival. Students are not allowed to drive a vehicle during GSH, except for authorized travel home during Midterm Break, and keys will be returned to the student on the day of departure. As UT Martin is a walking campus, and with all transportation during the program provided by staff, students are also not allowed to bring bicycles. Return to Top UT Martin offers excellent recreational facilities, both indoor and outdoor. If you are a jogger, bring your running shoes, as we have a one-and-a-half mile physical fitness trail which includes exercise stations. You will also have an opportunity to utilize the sand volleyball court, basketball courts, tennis courts, running tracks, softball fields, aerobic rooms and other facilities. You will need to bring sporting equipment with you such as your volleyball, basketball, tennis racket, baseball or softball glove, Frisbee and athletic shoes. Hopefully, the Olympic-sized pool will be open during our program; the pool is scheduled to be under construction until the end of the year, beginning sometime this summer, so we simply don’t know. Please bring your swimsuit and beach towel just in case! VI. STUDENT IDENTIFICATION CARD You will receive a Student Identification Card which will be used as your meal ticket, fitness facilities pass, swimming pool pass, dormitory access card, library card, computer lab access card and general identification card during your stay at UT Martin. This card also serves as a debit card for use in the library and computer labs (for copying), campus vending machines, bookstore, Computer Store and campus convenience store. Money can be “added” to the card at the Skyhawk Card Office, located in the University Center. While it is of course not required, if you choose to utilize the debit function of the Skyhawk I.D., we advise you to place a limited amount of money on your card at a time. One of the photographs you are to submit will be utilized for your Student I.D., which will be given to you after you arrive. Please carry your student identification card with you at all times as it authorizes your presence on campus. Sodexho Corporation operates the University’s food service facility. While you are attending Governor’s School, all meals will be provided, including weekends, beginning with dinner at the opening banquet for Scholars on Sunday, June 3. The last scheduled meal is breakfast on Friday, July 6. Breakfast will tentatively be served from 8-9 a.m., lunch 12:20-1:20 p.m. and dinner 5-6 p.m. Meals will be served in the dining area on the first floor of the University Center. Occasionally meals may be served elsewhere, and we have several special meal events scheduled during your stay. Scholars having unique dietary needs will be accommodated, but please note any such requests on the enclosed Medical Information Form. On weekday evenings (Sundays through Thursday), students are required to be in the dormitory by 10 p.m., on their respective floors by 10:30 p.m. and in their rooms by 11 p.m. On weekend evenings (Friday and Saturday), students are required to be in the dormitory by 11 p.m. and in their rooms by midnight. Students will check in with their resident counselor by 10 p.m. (11 p.m. on weekends) to verify that they are in the building. After check-in, students may not leave the dormitory until 6 a.m. Insofar as it is logistically feasible, every effort will be made to ensure you will be able to attend religious services on Sunday mornings if you so desire. Advance written permission from parents/guardians is required; look for the “Authorization to Leave Campus for Religious Services” form in this packet.
The following churches are within walking distance of the campus: St. Jude Catholic Church 731-587-9777 Trinity Presbyterian Church 731-587-9718
The Governor’s School Staff will arrange transportation to the following churches as well as others as requested: First Assembly of God, Martin 731-587-6349 First Baptist Church, Martin 731-587-9555 Martin Church of Christ 731-587-2203 First United Methodist Church, Martin 731-587-2689 Faith Lutheran Church, Union City 731-885-9562 Students with written permission from their parent/guardian will be able to leave campus for Mid-term Break. Check-out time will begin Friday, June 13, 2008), at 4 pm., and students must check back in before 6 p.m. on Sunday, June 15, 2008 for scheduled events that evening. If you choose not to go home, there will be supervision and optional scheduled activities. If your parents and siblings would like to visit you that weekend, there are two motels located close to the University: Days Inn (731-587-9577 or 800-DaysInn), the Econo Lodge (731-587-4241 or 800-446-6900) and the Hampton Inn (731-587-5800 or 800-Hampton). Scholars who do not go home may also be “adopted” by another Scholar’s family for Mid-term Break. If you want to do that, however, we must have written authorization (letter or fax) from both sets of Scholar parents/guardians before you may leave the campus. As a rule, ONLY parents/guardians may sign out a student during Mid-term Break. Please call us if you have any questions. XI. EMERGENCY CONTACTS/SITUATIONS If someone needs to contact you in an emergency and cannot reach you on your personal line, he or she may call the main desk in dorm (TBA) at (TBA), the Governor’s School office (731-881-7579), the student’s counselor contact information given to parents at check-in, or the University Police (731-881-7777). Each office will have your schedule and will either find you (in an emergency) or leave you a message to return the call. The Governor’s School office hours are 8 a.m.-5 p.m. CST on Monday through Friday. The dorm (TBA) and the University Police are available 24 hours every day.
If you are in an emergency situation yourself, please notify the University Police immediately. They operate on a 24-hour basis. You should report any suspicious activity or emergency by phoning 911; campus 911 calls are answered by the University Police, who can also be reached at 7777 or, if you are off-campus, 881-7777. Uniformed officers make themselves visible during patrol; if it is quicker, however, notify a resident counselor, the dorm (TBA) head resident or the Governor’s School office. While staying in the dorm, you should report any incidents or concerns to your counselor, the head resident or the assistant head resident, all of whom can get to a telephone quickly. Some carry radios and can contact the University Police directly. In the event of a medical emergency, you should notify a resident counselor, the dorm (TBA) head resident, the Governor’s School Office or University Police. They will arrange for proper treatment. If you need outpatient treatment for a minor illness or injury during the hours of 8 a.m. to 4 p.m., you will be taken to the University’s Student Health Center (refer to page 8 for more information) with the cost borne by the Governor’s School. After 4 p.m., or in case of a major medical emergency, you will be taken to Volunteer Community Hospital, which is within five minutes of the campus. Such medical treatment is the individual responsibility of each Scholar and his or her parents or guardians. For this reason, the hospital requires that a copy of your family insurance card accompany the Medical Information Form you provide us.
Each Scholar will have campers’ insurance paid for by the Governor’s School. It is strictly accident insurance and covers all registered "campers" participating in activities of the departmental-sponsored program, so long as the department supervises the activities. Coverage will be primary for the first $500 of claims expense, and thereafter, it will be excess of other insurance that may exist on an insured claimant. If the claimant has no other insurance, this policy will become primary to the contract limits. Hopefully we will not have any need for the campers’ insurance; however, if there is a need to file a claim, the Governor’s School will assist with filing the claim to the extent possible. The Governor’s School will arrange for press releases and photographs to be sent to Scholars’ local newspapers announcing their participation in the program. Any Scholar who does not want us to do that should so notify the GSH office. “Candid” photographs (both still and video) will also be taken throughout the program and used for the GSH yearbook, video anthology, newspaper, photography seminar, advertising seminar and/or Web site. Scholars who do not wish for their photographs to be taken or used for those purposes should, again, notify the GSH office. UT Martin offers a stimulating and challenging educational experience on a beautiful campus setting. The faculty and staff are committed to the goal of providing a hassle-free stay that is as safe as possible on a campus that offers the opportunity for intellectual growth. You will also be pleased to know that the Martin community has a low crime rate. The citizens of the area realize UT Martin offers expanded educational, cultural and health facilities, and the campus-community relationship is close. The University of Tennessee at Martin has been rated as the sixth safest campus community in the country. Crime at College, The Student Guide to Personal Safety, by Curtis Ostrander and Joseph Schwartz, also rated the UT Martin community as the second safest college town in the South and the number one rated campus community in Tennessee. The University is designed with safety in mind, with many wide, well-lit walking paths. Nonetheless, you can significantly help maintain your own safety by following security policies and taking common precautions; these would include securing valuables, walking in groups, watching for suspicious activity and reporting even minor violations. Common sense is always in order to assure your safety here, just as it is for anyone, anytime, anywhere. For your own safety after dark, we suggest you walk in groups of two or more when you are out of the dormitory. You should never go into another dormitory for any reason. Scholars are not permitted to be off-campus without permission from the Director or one of the Coordinators and must be in the dormitory by 10 p.m. Sunday-Thursday and by 11 p.m. on weekends, after which the residence hall is closed for the safety of the students. Someone is on duty at the front desk 24 hours a day in the event you need assistance. The University of Tennessee at Martin, a part of the University of Tennessee since 1927, is located nearer the county seats of 16 West Tennessee counties than any other public four-year institution in Tennessee and serves a student body of about 6,000 students. UT Martin was a junior college for over 20 years before becoming a senior college in 1951. The institution officially became the University of Tennessee at Martin in 1967. Approximately eight different undergraduate degree programs and several graduate programs are offered through the five colleges of the campus. Trying to suit the needs of students, faculty and staff, the University has many useful facilities across campus. Below we have listed several University facilities that could be especially helpful to you and your fellow Scholars. The Boling University Center is located near residence halls, the library and academic buildings. The facility is the “community center” of the University and used regularly by students, faculty, staff and alumni. The University Center offers conference rooms, game room, fitness center, auditorium and student lounges. Services include a post office, computer store, information desk, Student Government and Activities Council offices, the Counseling Center and dining services.
1. Campus Bookstore (phone extension 881-7760) The bookstore is located on the second floor of the University Center and provides a convenient place for purchasing books, stationery, athletic goods, University apparel and souvenirs. The bookstore’s normal hours of service are Monday through Friday from 7:30 a.m. to 4:30 p.m. 2. Computer Store (X 7879) Located on the first floor of the University Center, the Computer Store is your campus computer connection. The store is open Monday through Friday from 9 a.m.-5 p.m. If you would like to visit the Computer Store’s Web page, please go to http://www.utm.edu/staff/utmcc/store.html. 3. Information Desk (X 7000) The Boling University Center information desk is located on the second floor of the University Center and is open Monday through Friday from 8 a.m.-5 p.m. The information desk offers a lost and found service for GSH Scholars, as do the University Police.
4. University Center Fitness Center (X 1213) The fitness center is a 5,000 square foot, state-of-the-art facility offering a full line of cardiovascular equipment, weight training equipment and an aerobics room. The strength training equipment can accommodate everyone from beginners to the most serious lifters. The Aerobic Dance Studio is home to Step Aerobics, Cardio Kickboxing, and Abs, Arms and Legs classes. As long as it is not being used, you and your friends can bring an exercise video and work out together. Located downstairs in the Boling University Center, the fitness center summer hours are Monday through Friday from 2-8 p.m. B. COMPUTER LABS/STUDENT DATABASE (X 7900) You will have access to all of the computer labs on campus. The labs are general purpose with both Windows-based and Apple-based computers. You must use your Skyhawk I.D. card to gain access to the labs. You will be pleased with the updated equipment in the general purpose computer labs and knowledgeable Computer Center staff at UT Martin. If you need assistance while in a computer lab, e.g., printer problems, there are orange telephones in each lab that connect you directly to the Help Desk. The general purpose computer labs are in Rooms 117 and 118 in the Andy Holt Humanities Building, Room 212 in Gooch Hall and on the second floor of the Library. The computer lab hours of operation are Monday thru Sunday from 7 a.m. to 11 p.m.
Your personal Portal I.D.—which will enable you to access e-mail, Banner, Blackboard, library electronic databases and computer labs—will be given to you after you arrive at Governor’s School. Banner Student Information is a database program utilized by UT Martin students to register, access grades, etc. Although we will register you for your two classes before you arrive, you will still need to have a login ID and password to access your grades. The University, in an effort to protect your privacy, does not mail grades; they can only be accessed in person with valid identification or via Banner. The Kathleen and Tom Elam Center is located at the west entrance of campus. The Elam Center offers seven basketball courts with volleyball and badminton option, seven racquetball courts, an Olympic-sized swimming pool and an indoor jogging balcony. Outside facilities include two sand volleyball courts, a 400-meter track, two soccer fields, 16 tennis courts (six lighted) and a 1.5-mile fitness trail. Hours for jogging are 7 a.m.-6 p.m. Monday through Friday and 1-5 p.m. Saturday and Sunday. The hours for the basketball and racquetball courts and other Elam inside facilities are 8 a.m-6 p.m. Monday through Friday and 1-5 p.m. Saturday and Sunday. Pool hours are 2-6 p.m. Monday through Friday and 1-5 p.m. Saturday and Sunday. The Paul Meek Library, now expanded from 65,000 to 120,000 square feet, features an Innovative Interfaces automated system with an online catalog (OPAC); an after-hours study area equipped with a CCTV surveillance system; a Special Collections area; group study rooms; a student computer lab; and a faculty multimedia lab. The Media Services area is also located in the library and is the home of cable channels 42, 43, and 44. The library houses the area’s most extensive educational and classic-film video collection, with over 3,000 titles to choose from. In addition, Media Services supports UT Martin’s film history classes by offering the very best of classic Hollywood and international feature films.
The Special Collections department is a regional repository for historic documents and records located on the UT Martin campus. Its primary function is to identify, select and organize unique documents and records whose enduring research value makes them worthy of continued preservation and conservation. The department’s research room and library also serve as a resource center for local and state history and genealogical research.
To borrow books from the library, you must present your Student I.D. before checking out any library materials. The library reserves the right to limit the number of books or other materials which can be borrowed by one individual. (NOTE: The library will be closed July 4) as follows:
Monday through Thursday 7:50 a.m. – 10 p.m. Friday 7:50 a.m. – 5 p.m. Saturday 1 p.m. – 5 p.m. Sunday 2 p.m. – 10 p.m. E. STUDENT HEALTH CENTER (X 7750)
The Student Health Center is conveniently located near UT Martin’s residence halls and has a staff of nurses and a full-time clinician. If you need outpatient treatment for a minor illness or injury during the hours of 8 a.m. to 4 p.m., you will be taken to the Center. The Center is designed to help students with problems that would be taken to their own physicians, and the Governor’s School provides for the cost of this service. Allergy shots may be administered by the Center. If you need outpatient treatment for a minor illness or injury after 4 p.m., or in case of a major medical emergency, you will be taken to Volunteer Community Hospital as outlined above.
The ACT test will be given on the UT Martin campus on Saturday, June 14, 2008. Scholars that choose to take the test should go through the usual channels to register. For more information, visit the ACT website, http://www.actstudent.org/. Permission will not be given for any student to test off-campus during the Governor’s School for the Humanities program. XVII. OPENING AND CLOSING CEREMONIES/BANQUETS
The official opening ceremony is on Sunday, June 1, at 2 p.m. in the Boling University Center. The opening ceremony lasts about an hour, and your parents are welcome to attend. This casual event is a great time for you and your parents to meet the Governor’s School faculty and staff. The opening banquet, at 6 p.m., is exclusively for Scholars, faculty and staff. It is semi-formal, i.e., dress or suit/slacks, and all Scholars need to be sure to bring the appropriate attire. On the evening before the program ends, Wednesday, July 2, there will be a closing banquet which, again, is semi-formal and exclusively for Scholars, faculty and staff.
Following the closing banquet, at 8 p.m., the “Ultimate” Talent Show will take place in the Fulton Theatre in the Fine Arts Building. Parents are welcome to attend the Talent Show and the showing of the video anthology thereafter.
Scholars’ families are also invited to attend the closing ceremony, the last event on the schedule (Thursday, July 3, at 9:30 a.m.) and typically a very special occasion. Thereafter, Scholars and their families will return to the dormitory for check-out.
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