Financial Records Procedures

Departments may scan IRIS Documents which have a document number and are entered by department.

  • Invoices
  • Procurement Card Statements
  • Department head should sign in blue ink.
  • Scan the document into IRIS. Verify the quality of the scan in IRIS.
  • Attach original to the ledger for approval by Department head.

Business Affairs will scan IRIS documents created, approved, or forwarded by Business Affairs.

  • Travel
  • T-27
  • T-29
  • T-30
  • Keep a copy to place with your ledger for approval by a department head.

Ledgers do not have a document number and will be stored in BDMS (Xtender).

  • Department head should sign in blue ink.
  • Scan signed ledger with all relevant back-up into BDMS (Xtender).
  • Verify quality and number of pages in BDMS (Xtender).
  • Keep for two weeks and shred.

Other financial documents may be stored in BDMS (Xtender).

  • Verify quality and number of pages in BDMS (Xtender)
  • Keep for two weeks and shred.

Help Desk

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Computer Labs

The Office of Information Technology Services maintains several computer labs across campus. You must have a valid UT Martin staff or student ID card to gain access to the lab. Once inside, you must have a valid username and password login to gain access to the campus network.

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