To provide a benefit payment in the event of the death of a regular university employee who dies while in an active pay status.
The university will provide a benefit payment for those regular employees who die while in an active pay status, as defined in HUMAN RESOURCES POLICY HR0105, EMPLOYMENT STATUS.
For regular employees employed on a 12-month or flex-year basis, the benefit payment in the event of death is comprised of:
This benefit payment is not applicable for those employees appointed to a flex-year position who die prior to the first day worked in the flex-year position.
For regular employees employed on an academic year basis the benefit payment in the event of death is comprised of:
In the event an employee, over the period of total employment, has been employed in both an eligible 12-month service appointment and an academic year ineligible sick leave accrual status, the amount of the sick leave benefit payment in the event of death will be comprised of:
If the employee was on approved leave of absence without pay, the benefit payment will be any salary or wages earned but unpaid at the time of death and any unused annual leave not to exceed the allowable maximum as defined in HUMAN RESOURCES POLICY HR0305, ANNUAL LEAVE .
Employees may complete a DESIGNATION OF BENEFICIARY FORM to be used solely for the payment of the benefit defined in this policy. The form will be retained in the employee's personnel file. The beneficiary noted on the DESIGNATION OF BENEFICIARY FORM is not printed on any statement or record that is routinely sent to the employee; therefore, it is the employee's responsibility to insure that the information on the form is correct. This beneficiary designation is revocable at any time by completing and submitting a new form to the campus human resources office.
The benefit in the event of an employee death will be paid according to these guidelines:
Each campus shall promulgate a procedure to ensure that survivors and beneficiaries of deceased employees shall be promptly informed of this benefit and any other benefits to which they may be entitled. The campus human resources office is responsible for including an executed DESIGNATION OF BENEFICIARY FORM, if available, when processing any death benefit payment.
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