To: Campus Security Authorities
From: Dep. Chief Ray Coleman
Re: Crime Statistics
In accordance with a federal law known as the Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act, our University is required to report certain criminal offenses reported to officials who have been identified as “Campus Security Authorities (CSA).”
CSA’s are defined as “an official of an institution who has significant responsibility for student and campus activities.” Based upon the listed examples given by the law, you have been identified as meeting the criteria and we need your help in this matter.
A victim of a crime may choose not to report the incident for action within the legal or University judicial system. The Department of Public Safety encourages victims to report crimes even if they do not wish to pursue legal charges for the safety of the victim and potential future victims. Further, the University can collect accurate information for reporting crime statistics. It also allows the victim to be referred to resources that can assist them, if they so choose. They can report the crimes to you with the knowledge that you will maintain the confidentiality of the victim.
The reportable crimes involved are: murder/non-negligent manslaughter, negligent manslaughter, sex offenses (Any sexual act directed against another person, without the consent of the victim including instances where the victim is incapable of giving consent), robbery, aggravated assault, burglary, motor vehicle theft, arson, liquor law violations (underage drinking/possession), drug violations, and weapon violations (illegal possession).
Also involved are bias-related (hate) crimes defined as: a crime in which the victim was intentionally selected because of the actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability of the victim.
Along with the above listed crimes, larceny-theft, simple assault, intimidation (to unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting them to actual physical attack), and destruction/vandalism can be additionally reported as a hate crime if they were motivated by bias against the victim because of the victim’s membership in a protected class.
Further, newly identified crimes requiring reporting are Dating Violence, Domestic Violence, and Stalking.
Dating violence: Violence committed by a person :
Domestic Violence: means a felony or misdemeanor crimes of violence committed by:
Stalking: engaging in a course of conduct directed at a specific person that would cause a reasonable person to:
We are required to disclose statistics for offenses that occur on campus, in or on non-campus property (fraternity houses, church student annexes), and public property (streets/sidewalks immediately around campus).
On the Public Safety Web Site-http://www.utm.edu/departments/publicsafety/, under the tab “Campus Security Authorities,” there are three forms available, at the bottom of the page. One is specific for reporting sexual assault crimes, one for reporting hate crimes, and one for reporting all other crimes. The forms are fairly self-explanatory and indicate what information we need you to get. We need you to be as specific and gather as much information about the incident as you can, without compromising the confidentiality of the victim. Then, forward the form to me or Director Robbins.
We do not expect you to investigate or confirm the validity of any information that the victim provides to you. We are depending on your training and experience to determine if the information provided by the victim is reasonable enough to be reported.
The reporting cycle for these crimes is the calendar year.
If you have any questions, please give me a call. We appreciate your help with this matter, and please provide this information to anyone under your realm of control who you think needs to be advised of these requirements. We do request any report from those under your realm of control be forwarded to you, then to us for quality control issues.
PLEASE REFER TO THE BELOW LIST FOR PERSONS WHO ARE AUTOMATICALLY DESIGNATED AS CSA’S AND INSURE THOSE UNDER YOUR SPAN OF CONTROL RECEIVE THIS INFORMATION.
Vice Chancellor of Student Affairs
Assist. Vice Chancellor for Student Affairs
Director of Student Conduct
Dean of Students
Director of Minority Affairs
Director of Housing
Assistant Director of Housing Facilities
Hall Directors and Assistant Hall Directors
Director of Greek Life
Director of Student Organizations
Faculty Advisors for Student Organizations
Director of Campus Recreation
Campus Recreation Staff
Director of Student Health and Counseling Services
Director of Human Resources
Assistant Athletic Director
Head and Assistant Athletic Coaches
Head Athletic Trainer
Director of Student Success
Director of Disability Services
Director of the Women’s Center
Director Jackson Center
Director Parsons Center
Director Ripley Center
Director Selmer Center
Director of Equity and Diversity
Director Public Safety
Public Safety Officers
All motor vehicles operated (uilized) by faculty, staff and students in connection with their employment or attendance at UT Martin must be registered at the UT Martin Department of Public Safety in Crisp Hall.
Personal Property Inventory
The UT Martin Dept. of Public Safety would like to remind everyone maintaining an inventory of their personal property can help the appropriate authorities recover the property if it is lost or stolen.