Bid Limits

Office of Purchasing

111 Administration Building

554 University Street

Martin, TN 38238

Ph:

(731) 881-7815

Em:

Lori Donavant

Bid Limits

Purchases of less than $10,000 do not need to be bid and they can be handled by the department through:

  • Procurement Card
  • Invoice From Vendors
  • Petty Cash

Purchases between $10,000 and $49,999.99:

  • Must be processed through Procurement Services using the IRIS requisition process
  • A minimum of 3 bids must be solicited

Purchases of $50,000 and higher:

  • Must be processed through Procurement Services using the IRIS requisition process
  • A minimum of 15 bids must be solicited

Sole Source Justification/Non-Competitive Justification

If you can’t find what you need through one of those processes described above and you feel that only one source can provide this, you must justify why this item can’t be bid through the Non-Competitive Justification (NCJ) process. It is usually easier and faster to just bid the item than completing the NCJ process.

  • Contracts: Departments seeking to justify a sole-source purchase associated with a contract must complete the NCJ field in the University’s Contract Management System.
  • Requisitions/Purchase Orders: Departments must attach the NCJ form in the UT Requisition System.

Refer to Fiscal Policy before submitting information to the Office of Purchasing. ADDITIONAL INFORMATION may be obtained be contacting the Purchasing Department at (731) 881-7815.

Additional Resources:

University of Tennessee System Wide Purchase Orders:

https://procurement.tennessee.edu/purchase-orders/

 

State of Tennessee Statewide Contracts:

https://procurement.tennessee.edu/how-do-i-buy/tennessee-statewide-contracts/

Office of Purchasing

111 Administration Building

554 University Street

Martin, TN 38238

Ph:

(731) 881-7815

Em:

Lori Donavant