Tips From the Registrar's Office

Tips for Registration

  1. Always check a student's identification before disclosing any academic information.
  2. Students must see advisor each semester to plan course of study and register. Advisor hold (AH) must be removed before student can register himself/herself. Students may register by Web (advisor can usually assist students). Below is a list of some common problems that might be encountered and what to do:
    1. Not enrolled since readmit term - Contact Admissions Office
    2. Measles shot hold - Contact Student Health
    3. Draft registration hold - Contact Admissions Office
    4. Pin number not assigned - Contact Helpdesk (will need picture ID).
    5. For a complete list of holds go to:
      Holds
  3. A check should be made to ensure students are registered for the correct courses. Review schedule for any errors. Don't forget about mandatory placement, etc.

  4. Students with entrance deficiencies must fill out a "Plan for Removing Entrance Deficiency" form and register for at least one course each semester until all deficiencies have been removed. The original copy of the plan must be sent to the Registrar's Office. A hold (ED) will be on the student's registration record until this form is received at the Registrar's Office. Once the plan is received, the (ED) hold will be changed to an (E1), which will not hold registration. If the student does not fulfill the entrance deficiencies prior to earning 60 earned hours, then the (E1) will be changed to an (E2), which will again hold registration until all deficient courses are successfully passed. Students will be required to register in the Office of Academic Records with a paper add slip if they have an (E2) hold.

  5. Students wishing to register for more than 20 credit hours must have the dean's approval; this includes a stamp with the dean's signature, stamp, and approved number of hours. The increased number of maximum hours will be entered in to the system by the Registrar's Office upon receipt of this approval document.

  6. All students MUST confirm registration with the Business Office. Many times students with financial aid and scholarships are purged because they do not give Business Affairs permission to use the financial aid and/or scholarship monies.

Tips for Adding and Dropping

  1. If a section of a class is closed, and the department offering the closed class wishes to allow an extra student into the closed section, that department should increase the seat limit in the class. It is advised that the person who raises the seat limit also immediately enroll the student into the correct section to prevent a random student from enrolling before the intended student has a chance to enroll.
  2. Consideration should be given before dropping students to part-time status. Athletes, International Students, recipients of financial aid, members of sororities and fraternities, officers in SGA, etc., must be enrolled in full-time study.
  3. Students who need to be enrolled in classes that have a time conflict, or exceptions to prerequisites, etc. will need to obtain a class schedule change form signed by the advisor and stamped by the offering department; which indicates departmental approval. If the completed form is submitted to the Registrar's Office within the appropriate dates (see below), it will be processed upon receipt.
  4. The add and drop dates for all "parts of term" for the current semester are listed at the following Add and Drop Deadlines Links
  5. Courses may not be dropped after the first eight weeks of a semester unless it can be clearly demonstrated that one of the following exists:
  • Serious illness or injury of the student as verified by the student health services or private physician;
  • Serious personal or family problems as verified by a minister, physician, or other appropriate professional;
  • Necessary change in work schedule which conflicts with the class being dropped, as verified by the student's employer submitted in writing on company letterhead.

In the event of such certification, and the approval of the student's advisor, instructor, and the registrar, the student shall be permitted to drop and will receive a grade of W.

 

Under no circumstances may a course be dropped after the last day of class or after administration of the final exam, whichever occurs first.

 

A student will not be permitted to drop a course after the first eight weeks of the semester simply to avoid a poor grade. The instructor will be asked to verify that the student is currently passing the course.

 

Courses that are not attended, and not dropped will result in an 'F' grade being assigned.

 

It is the student's responsibility to make sure there are not errors on his/her registration schedule and to correct any errors within the posted deadlines.

Miscellaneous Tips

  1. Students should read the University Catalog and are responsible for knowing the information it contains. The catalog is not to be construed as a contract. Mid-year changes will be avoided, however, UTM reserves the right to change fees, tuition or other charges; add or delete courses; revise academic programs; or alter regulations and requirements as deemed necessary.
  2. When questions or problems arise, students should seek advice from administrative and/or academic offices. Students are responsible for reading email, checking campus post office boxes, and other published forms of communication in order to be aware of important dates, policies, and procedures.
  3. Grades and transcripts can be retrieved from Banner Web. Official copies must be requested in writing through the Registrar's Office.
  4. Students who wish to audit a course(s), or take a course(s) for pass/fail, must register and submit the proper paperwork to the Registrar's Office no later than the end of the published add period for the class.
  5. A student may elect a maximum of eight semester hours of physical activity (PACT) courses to count toward graduation. ONLY two PACT courses may be taken during any given semester.
  6. The Final Exam Schedule is published on the web at:
    Final Exam Schedule

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