Where can I get my community service recorded?
You can utilize OrgSync, an online community and organization management system that all UT Martin students are already registered for. It can be found along the top of your UTM Portal page, the same place you find Banner and Blackboard.
Don’t I have to be involved in a club or group to get this kind of stuff recorded?
No. You’re automatically enrolled in a couple of groups on OrgSync, one of them is ICE, so we can keep up with your community service. You can add involvement under any group you’re a member of or simply add it under the ICE group on OrgSync and it will all be available on your co-curricular transcript.
How do I record and get credited with community service hours?
When you click on OrgSync (see first question on where to find OrgSync), you may have to go through a couple of steps to make sure your information is up to date if you have not logged on before. Once that is complete you go to > My Tools located at the top of the page. Click on > Involvement. And then click on > Add Involvement Entry, located near the top right hand corner in green. Here you will find a form to fill out to request verification of your community service.
For Organization, you may select ICE or whatever group you volunteered with. Select the category in which you are entering an entry for, likely community service. For Agency, list the place or person you did community service for or the event title. Give a good description on what you actually did or what the event was about. Select your role: attendee, leader, participant, or volunteer. Enter your start date. Entering an end date is optional and may be utilized if you are reporting community service that occurred over a week or month. Reference information is very important to enter. This allows us to call and verify your hours. We will not approve the entry without this information. We at least need a name and phone number. If you enter an email address for the reference, it will send that person an email asking them to verify your hours. This is a great way to cut the middle man out and let the organization you worked with actually verify your hours themselves. If possible, give them notice before you add an entry with their email and they will be less likely to skip over it and delete the email.
Why would I want to add community service hours in OrgSync instead of just keeping up with them myself?
It may be easier to keep track of all of your information on an online database. You don’t have to keep up with any paper and it uses less paper. The system helps you to create your co-curricular transcript when you’re ready. The system can also create your own electronic portfolio, an innovative way to display your experience and positive attributes to graduate schools and employers in a website format. This will set you apart from other candidates. ICE also runs community service challenges where prizes are awarded. We also recognize students for community service and civic engagement involvement during our ICE sculpting summit in the spring. If your hours are on OrgSync, you’re more likely to be recognized for awards and honors.
Can this only be used for community service involvement?
Actually you can use these steps to record civic engagement involvement too. If you helped with a voter registration drive, attended an academic speaker, went to a discussion panel, participated in any number of events on campus, you can use the same process described to request that it be added to your involvement.
What is a co-curricular transcript?
A co-curricular transcript lists all of your involvement outside of the classroom. It can be a comprehensive record of a student's leadership experiences, and campus involvement while an undergraduate at UT Martin. It is a supplement to your academic transcript.
How is the co-curricular transcript used?
The co-curricular transcript is a valuable tool for preparing a resume and can be shared with prospective employers and graduate or professional school admissions committees. Also, it is a good document for a student to use in reviewing his/her co-curricular activity goals throughout the college experience.
Why is a co-curricular transcript important?
The co-curricular transcript is as important and useful as you want it to be. Right now, by utilizing it, you’re ahead of the curve. It will showcase your involvement outside of your academic class work and this is becoming increasingly more important when applying for a job and graduate school. You will want to show your involvement at UT Martin extended outside of the classroom.
How do I get my official co-curricular transcript?
Under Involvement on OrgSync, you can select > Manage Involvement. At the top of this page you may select > Request Official Transcript.
I’ve gotten emails before about being credited for participation in some event or community service project. What’s that about?
ICE tries to keep up with student involvement and input it as we get it. For example, if you volunteer at the recycling facility on campus, we will likely have your hours on hand and be inputting them soon after you volunteer. This is why you sign volunteer sign -in sheets, so community agencies can report your hours to us. Sometimes self-reporting involvement hours is not necessary. For example, at our weekly Times Talk discussion forum, attendance is already recorded by ICE and reported on OrgSync. However, we do not even come close to knowing about all community service or civic engagement involvement so check and see if the hours are listed under your involvement. If it isn’t, then self-report it.
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