• Constitution
• Agreements

ARTICLE I

NAME

The name of this organization shall be the University of Tennessee at Martin Panhellenic Council.

ARTICLE II

OBJECT

The object of this Panhellenic Council shall be to develop and maintain fraternity life and interfraternity relations at a high level of accomplishment and in doing so:

1. Promote intellectual accomplishments and sound scholarship.



2. Cooperate with member fraternities and the college administration in the maintenance of high social and moral standards.



3. Compile rules governing the general conduct and all other matters pertaining to Panhellenic on this campus. This includes, but is not limited to: recruitment, hazing issues, new member period, and those rules which are established through NPC Unanimous Agreements.

ARTICLE III

ORGANIZATION

1. The UT-Martin Panhellenic shall be composed of all new members and active members of each eligible chapter on campus.



2. The UT-Martin's Panhellenic Council shall be composed of two (2) officers and one (1) voting delegate from every chapter of the National Panhellenic Conference fraternities represented on this campus and from such other nationals and locals as the UT-Martin Panhellenic may see fit to admit to membership.



3. The fraternity shall choose the voting delegate and the delegate does not have to have any prior experience.



4. The officers shall apply and interview for their positions and the President shall have at least one (1) year of experience as either an officer or a voting delegate. The President could have also been a Jr. Panhellenic delegate if, as the Jr. Panhellenic delegate, she attended meeting regularly and participated in all the events set forth by the Panhellenic Council.



5. A Panhellenic officer of Recruitment Counselor shall NOT be a PEP Leader or a Resident Assistant.



6. Delegates are only required to remain in office for one year. It is recommended for the Jr. Delegate to become the Sr. Delegate in the chapters for knowledge purposes but it is NOT required.



7. Anv fraternity chapter of the campus, which has been admitted to the UT- Martin Panhellenic Council, shall serve as an associate member until the point they have received a charter from a NPC organization.



8. Any chapter presidents or alumnae of fraternities represented on the UT- Martin Panhellenic Council shall be allowed to attend council meetings but will have no vote.



9. Panhellenic delegates and officers are expected to be present at all meetings ol the Panhellenic Council. If neither delegate is able to attend, she shall send a substitute. A fraternity will be asked to replace any delegate with more than three unexcused absences.



10. No member of the UT-Martin Panhellenic Council shall have the power to withdraw from the council while active on the campus ofUTM.



11. Any group that drops lower than twenty (20) members will lose their office and will have two (2) semesters to get their membership back to twenty (20).

ARTICLE IV

COUNCIL OFFICERS AND THEIR DUTIES

1. The officers of the UT-Martin Panhellenic Council shall be the President, VP Administrative, VP Financial, VP Recruitment. VP Public Relations, VP Scholarship, VP Philanthropy, and VP Judicial/Education.



2. The officers shall serve their term of office, which will coordinate with the calendar year and chapter elections.



3. The officers will be chosen in late November or early December, so as to allow the candidates that were not chosen a chance to become an officer in their chapter.



4. As of 2002, the officers will no longer rotate. The officers will be chosen by an application and interview process. The President must have been part of the Panhellenic Council for at least one year prior to the election, whether it is a Jr. or Sr. Panhellenic delegate or an officer of the council. The chapters are recommended to plan for an eligible presidential candidate.



5. The Panhellenic Council's voting delegates reserve the right to vote on issues not specified in the by-laws.



6. The duties of the offices shall be as follows:



• The President's duties are to reside over the meetings, to be the chief spokesperson for the council, to oversee all the other offices, and to delegate responsibility.



• The VP Administrative duties are to take over the meetings if the President is unable to attend, to take over the presidency if the president is not able to fulfill her duties, is in charge of all committees, and will take notes during meetings and send them to area advisors monthly.



• The VP Financial duties are to pay the bills, give financial reports at meetings, make invoices, and collect bills.



• The VP Recruitment duties are to be in chare of recruitment activities, which include but are not limited to the recruitment handbook, T-shirts, formal recruitment, etc.



• The VP Public Relations duties are to be in charge of the web-site, pictures, and press announcements, and to help with the recruitment handbook and pamphlets for recruitment.



• The VP Scholarship duties are to create programs with the purpose of raining the Panhellenic GPA.



• The VP Philanthropy duties are to designate service projects (minimum of one (1) project per semester, involving Panhellenic), to organize committees for projects, and to set goals for all projects.



• The VP Judicial/Education duties are to make sure Green Book policies and regulations are known and followed, to keep all those concerned advised of updated rules and agreements, to be in charge of signed contracts, and to be in charge of seminars and speakers that educate Panhellenic. The VP Judicial/Education will bring the Green Book and all resolutions to the council meetings.



7. The same sorority may hold no office for more than two (2) consecutive terms. If a sorority holds the same office then the same person is allowed to hold that office for both years or a new person may be brought in to fill the office.



8. The officers shall be non-voting.



9. The officers may only consist ofNPC groups and not of affiliate of local groups.



10. All officers must be pulled out of formal recruitment and will abide by the same rules as the Recruitment Counselors.



11. When applying for an office, the candidate will apply for all offices. The candidate will be allowed to state her preferred office on the application.



12. There will always be two (2) officers from every sorority active on the UT- Martin campus although there is no guarantee of their placement within the eight (8) officer positions.

ARTICLE V

COMMITTEES

1. The Executive Committee shall be composed of the eight (8) officers and the Greek Advisor. The committee shall take up the major issues, except infractions of the rules, and make recommendations to the Council.



2. The Judiciary Committee shall be composed of the eight (8) officers and the Greek Advisor. Delegates of a fraternity presenting a grievance or being charged with an infraction will be excused from the committee.



3. Other committees shall be appointed by the Executive Council at its discretion.

ART1CLE VI

MEETINGS

1. Regular meetings of the Council shall be held weekly but more often if requested by the Council at a preceding meeting. The UT-Martin Panhellenic Council shall designate the time and place for regular meetings at the beginning of each semester.



2. Special meetings shall be called at the request of any fraternity chapter.



3. All meetings shall follow the Freedom of Information Act Guidelines as set forth by the state of Tennessee.

ARTICLE VII

VOTING AND PROCEDURE

1. Parliamentary procedures shall follow Robert's Rules of Order (newly revised).



2. The power of one (1) vote shall be granted to each chapter with full standing in the UT-Martin Panhellenic Council concerning Panhellenic matters. His will be the responsibility of the designated voting delegate for each chapter.



3. A quorum shall be at least two-thirds (2/3) of the members of the council.



4. A two thirds (2/3) vote of members present shall be necessary to set the dates and to make rules regarding recruitment and extension, and a majority vote of members present shall be necessary to carry all other questions.



5. Any delegate may postpone voting on a question until appropriate time has been given for chapter response/feedback.

ARTICLE VIII

DUES

1. All full and associate members shall pay dues for each active and for each new member. The Council shall establish the amount of dues. Dues shall be paid on a semester basis.



2. The dues of each Panhellenic member fraternity shall be payable on or before the sate set by the VP Financial. The VP Financial will notify the chapters of the dates that dues shall be paid. Any full member failing to pay dues will forfeit the right to vote until the dies are paid.

ARTICLE IX

ADVISORS

1. There shall be at least one (1) member of the administration serving as advisci to the Panhellenic Council. This member shall be assigned by Student Affairs with the advice of the Panhellenic Council.

ARTICLE X

REGULATIONS

1. If any fraternity violates any regulations) of this Constitution, any of the recruitment rules. National Panhellenic Compact, state of Ethical Conduct to Code of Ethics (see NPC Manual, recent edition), or Binding Agreements (unanimous), it shall be subject to the penalties of the UT-Martin Panhellenic.



2. Any dispute concerning Panhellenic rules shall be adjusted through arbitration principles (see NPC Manual, recent edition).



3. All grievances shall be presented, in writing, to the president of the UT-Martin Panhellenic Council to be referred to the Judiciary Committee. The Judiciary Committee shall decide upon the penalty and refer it to the Council for approval or disapproval.

ARTICLE XI

PROCEDURE FOR COLONIZATION

1. A fraternity shall be admitted to UT-Martin only by invitation of the administration of the University and of the UT-Martin Panhellenic Council. Conditions for admission to the UT-Martin Panhellenic shall include:



• The membership of the current NPC Panhellenic groups shall reflect seventy percent (70%) of each chapter total and shall have been at the percentage for two (2) consecutive school terms (excluding summer).



• The current campus enrollment of eligible undergraduate women shall be sufficient to provide an adequate colonization membership growth based on current UT-Martin Panhellenic usage of the quota/total system. Definition of eligible undergraduate women is understood to exclude those women who belong to Panhellenic groups.



• The strength of current UT-Martin Panhellenic groups shall be at a level where the presence of another fraternity would not cause detriment or harm to any of those groups.



2. Any group wishing to colonize should present a written, dated request to the Administrative Council.



3. The new member period shall be conducted according to Panhellenic Rules.



4. The colonizing group shall set up its constitution and by-laws and have them approved by the University Council before being admitted to the Panhellenic Council.



5. The date for installation of the colonizing group shall be decided by the group; with the approval of Panhellenic and the University administration.

ARTICLE XII

PANHELLENIC SYSTEM

1. The UT-Martin Panhellenic Council will not discriminate against any person because of race, color, or religious beliefs.

ARTICLE XIII

AMEMDMENTS AND RATIFICATION

1. The constitution shall be ratified for a two-thirds (2/3) vote of the Panhellenic Council and shall be a binding agreement between all member groups at UT- Martin.



2. The constitution may be amended by a two-thirds (2/3) vote of the Council,(for amendment procedures, consult Robert's Rules of Order, newly revised)

ARTICLE XIV

AFFILIATE GROUPS

1. Abide by all the Panhellenic rules, NPC rules, Constitution and Resolutions, and By-laws.



2. May not hold an officer position on the Panhellenic Council.



3. May have a seat on committees, but cannot vote.



4. May recruit at a designated time after Panhellenic Formal Recruitment.



5. Because they are an affiliate sorority, they will be able to compete in the sorority division of events.



6. Pay full Panhellenic dues.



7. May be involved in philanthropic events.



8. May be in the Greek handbook (The Scroll).



9. May not promote their organization before Panhellenic Recruitment Bid Day



10. Come to the informative meetings (Town Hall meetings about Formal Recruitment, etc.

Revised, Spring 2002

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I. The Panhellenic Creed

We, as Undergraduate members of women's fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards, and for serving, to the best of our ability, our college community. Cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities.

We, as Fraternity Women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life. The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live.

II. Jurisdiction of Panhellenic Associations

Panhellenic associations are based on democratic principles and organized to afford cooperation among the women's fraternities. Panhellenic members shall respect and obey the letter and spirit of all National Panhellenic Conference (NPC) UNANIMOUS AGREEMENTS. Panhellenic associations' constitutions and bylaws shall conform to all NPC UNANIMOUS AGREEMENTS.

1. College Panhellenic Associations



• A. The administrative body of a College Panhellenic Association is a College Panhellenic Council.



• B. A College Panhellenic Council shall be composed of delegates selected by individual chapters from NPC fraternities.



• C. A College Panhellenic Council shall take no action which infringes on the sovereignty, rights, or privileges of the individual NPC fraternities. Infringements include but are not limited to the following:



1. requiring fraternity chapters to maintain a specific scholastic grade point average;



2. requiring a scholastic grade point average as a condition for a chapter's participation in membership recruitment;



3. requiring a scholastic grade point average as a condition for a woman's participation in the membership recruitment process;



4. requiring a scholastic grade point average as a qualification for pledging or initiation;



5. requiring fraternity chapters to maintain a minimum number of members;



6. polling chapters regarding their internal operations; (7) lowering a chapter's Quota as a penalty; and



7. requiring a chapter's Panhellenic Delegate to be a specific chapter officer.



• Except in routine matters, a College Panhellenic Council and officers of a College Panhellenic Council shall act only upon a vote of the delegate body after referral to the member fraternity chapters.



2. Alumnae Panhellenic Associations



• A. The administrative body of an Alumnae Panhellenic Association is an Alumnae Panhellenic Council.



• B. Alumnae Panhellenic Councils shall be composed of delegates selected by their organized alumnae groups; an individual may represent her fraternity where there is no alumnae group.



• C. One vote shall be granted to each NPC member fraternity represented in the Alumnae Panhellenic Association.



• D. Alumnae Panhellenic Associations shall not expel a member group of any NPC fraternity from its membership in the Alumnae Panhellenic Association.



• E. A reestablished alumnae group shall take its place in rotation in the Alumnae Panhellenic Association according to the date of its reestablishment.

III. The Panhellenic Compact

1. A woman who is or who has ever been an initiated member of an existing NPC fraternity shall not be eligible for membership in another NPC fraternity.



2. To be eligible to pledge an NPC fraternity chapter on the campus where a woman is enrolled, she shall be regularly matriculated according to the definition of matriculation established by that institution.



3. No woman student shall be asked to join an NPC fraternity during any school recess except during a formal membership recruitment period and the ensuing Continuous Open Bidding held immediately prior to an academic term.



4. A signed Membership Recruitment Acceptance or a Continuous Open Bidding (COB) Acceptance is binding. If a potential member receives a bid under the preference system, she is ineligible to be pledged to any other NPC fraternity on the same campus for one calendar year. If a potential member does not receive a bid under the preference system, she is eligible for COB.



5. Each College Panhellenic Council shall establish a Bid Day to conclude the formal membership recruitment period. A Bid Day is the scheduled time when invitations to membership are issued.



6. A woman who has had her pledge broken by an NPC fraternity, or who has broken her pledge to an NPC fraternity, may not be asked to join another NPC fraternity on the campus for one calendar year from the date she was originally pledged. However, she may be repledged by the same NPC fraternity chapter at any time within that calendar year.



7. When a woman who has been pledged but not yet initiated transfers to another campus, her pledge is broken, and she is eligible to pledge an NPC fraternity on that campus at the earliest opportunity.



8. Women who have been pledged but not yet initiated into a chapter whose charter has been rescinded or relinquished or of a colony which has been dissolved shall be eligible to pledge another NPC fraternity immediately following the official release by the NPC fraternity.

IV. Standards of Ethical Conduct

1. National Panhellenic Conference fraternities shall impress upon their under- graduate and alumnae members that they shall respect and obey the letter and the spirit of all NPC UNANIMOUS AGREEMENTS.



2. In case of Panhellenic difficulties, all chapters involved shall do their utmost to restore harmony and to prevent publicity, both in the college and the community.



3. National Panhellenic Conference denounces the arbitrary priority rating of women's fraternities.



4. National Panhellenic Conference denounces the ranking or categorization of chapters determined by administrative personnel according to a chapter's compliance with university standards or guidelines.



5. National Panhellenic Conference fraternity members shall not suggest to any potential member that she refuse a bid from one group in order to wait for a bid from another group or suggest that a potential member list only one choice on her Membership Recruitment Acceptance.



6. It is in accord with the dignity and good manners of fraternity women:



• To avoid disparaging remarks about any fraternity or college woman;



• To create friendly relations between fraternity and nonfraternity women;



• To avoid negative publicity on Panhellenic matters.



7. National Panhellenic Conference discourages the use of Greek-Ietter fraternity names and insignia in inappropriate or distasteful commercial advertising.



8. National Panhellenic Conference has no affiliation or connection with any high school sorority.

V. Agreement on Extension

1. National Panhellenic Conference believes that it is unethical for an NPC fraternity to contact an institution and/or its students concerning the establishment of a chapter where the institution fails to meet the NPC requirements for a host institution, i.e., the institution must be a senior college or university that is authorized to confer a Bachelor's Degree and that has received a satisfactory rating by the pertinent recognized regional association of colleges and secondary schools.



2. It is unethical for an NPC fraternity to establish a chapter on a campus with out the approval of the Proper Authority. The Proper Authority shall be defined as follows:



• The College Panhellenic Council;



• On campuses where the chapters of NPC fraternities operate within an interfraternity organization, the chapters of NPC fraternities shall, within themselves, constitute the Proper Authority; and



• On campuses where no College Panhellenic Association exists and where the administration is willing to recognize women's fraternities, the administration shall constitute the Proper Authority until two chapters of NPC member fraternities are installed on the campus.



3. National Panhellenic Conference believes that it is unethical for an NPC fraternity to establish a chapter where the school administration has specifically stated that it disapproves of the establishment of women's fraternities on that campus. On campuses where the college or university administration does not recognize women's fraternities and where no College Panhellenic exists, the NPC Extension Committee constitutes the Proper Authority.



4. When a local sorority, local women's fraternity, or interest group is applying to any member group of NPC for a charter, no other member fraternity of NPC shall communicate with that group, either directly or indirectly.



5. An NPC fraternity being petitioned for a charter by a local sorority, local women's fraternity, or interest group located on a campus where a College Panhellenic Association is established shall require that the petitioning organization conform to the College Panhellenic Association's established rules, regulations, and policies concerning membership recruitment, pledging, initiation and other activities.

VI. College Panhellenic Association Agreement

1. Establishment and Regulation of a College Panhellenic Association



• A College Panhellenic Association shall be established where two or more NPC fraternities have installed undergraduate chapters.



• The NPC fraternity chapter first installed on that campus shall take the initiative in organizing the College Panhellenic Association with the participation and involvement of other existing NPC fraternity chapters on that campus.



• When an NPC member fraternity has followed the NPC Agreement on Extension, and a chapter has been installed, that chapter shall become a regular member of the College Panhellenic Association.



• Each installed NPC fraternity chapter shall have one vote.



• A College Panhellenic Association shall not expel a chapter of any NPC fraternity from its membership, nor shall it have the authority to recommend such action.



• An NPC fraternity chapter shall not have the right to withdraw from its College Panhellenic Association.



• A reestablished NPC fraternity chapter shall take its place in the College Panhellenic Association according to the date of its most recent installation.



2. Establishment and Regulation of Membership Recruitment



• Each College Panhellenic Council shall establish rules governing membership recruitment activities.



• Each NPC fraternity chapter has the right to COB to reach Quota or its total allowable chapter size during the regular school year as defined by the school calendar. To accommodate the colonization of a chapter or to allowa chapter to build its membership, the College Panhellenic Council may vote to suspend COB for a period not to exceed three weeks.



• Each College Panhellenic Association shall prohibit the use of alcoholic beverages in membership recruitment and Bid Day activities.



• Each College Panhellenic Association shall prohibit the participation of men in membership recruitment and Bid Day activities.



• All members, including alumnae and new members, shall be bound by College Panhellenic Association rules governing membership recruitment.



3. Preferential Bidding




National Panhellenic Conference requires that the College Panhellenic Association shall use the Preferential Bidding System and shall observe the following:

• When a woman receives a bid under the preferential system, the signing of the Membership Recruitment Acceptance is binding to the extent that she shall be considered ineligible for one calendar year to accept a bid from any other NPC fraternity on the same campus. However, she may be repledged by the same NPC fraternity chapter at any time within that calendar year.



• The person in charge of preferential bidding shall be required to safeguard all records and keep them for one year from the date of signing.



4. Continuous Open Bidding (COB)



• During COB, the proof of a woman's acceptance of membership shall be a dated COB Acceptance signed by the woman and witnessed by a member of the NPC fraternity chapter.



• The person in charge of record-keeping shall be required to safeguard all COB records and keep them for one year from the date of signing.

VII. College Panhellenic Association Judicial Procedure

1. Handling Infractions of Rules for Membership Recruitment, NPC UNANIMOUS AGREEMENTS, and Other Violations




Each College Panhellenic Association shall establish a Judicial Board and shall establish procedures for handling infractions of NPC UNANIMOUS AGREEMENTS, the Constitution and Bylaws of the College Panhellenic, violations of either campus Panhellenic membership recruitment rules or NPC UNANIMOUS AGREEMENTS relating to membership recruitment and other infractions which reflect unfavorably upon the Panhellenic. The Guidelines for the NPC Judicial Process provide a comprehensive outline for complying with these provisions relating to the handling of violations.

• Filing Reports of Violations. When a member group of the College Panhellenic Association, a membership recruitment counselor, a potential new member, or the Panhellenic advisor believes that there has been an infraction of either the NPC UNANIMOUS AGREEMENTS concerning membership recruitment or the campus Panhellenic membership recruitment rules, a written report signed by the President of the member group or the individual, specifying time, place, and witnesses to the alleged infraction, shall be submitted to the President of the College Panhellenic Association.
  
  When it is believed that a violation other than a membership recruitment violation has occurred, the President of a member group shall file such a written report. In either case, the written report shall be made on a standard reporting form available from the College Panhellenic Association. The report form must be presented to the President of the College Panhellenic Association within 24 hours or on the first school day after the alleged infraction is known and not more than ten school days after it has occurred. (Throughout this section, the term "school day" shall exclude Saturdays and Sundays.)



• Action by Panhellenic President. Upon receipt of the report of an infraction involving violations, the President of the College Panhellenic Association shall take the following action:



1. Membership Recruitment Violations



• When a membership recruitment counselor, a potential member, or the Panhellenic advisor reports a membership recruitment infraction, the College Panhellenic Association President shall consult with the College Panhellenic Executive Committee. The Executive Committee shall examine the written report and determine whether or not the report shall be endorsed as stating a valid complaint. Within 48 hours of receiving the written report, the Executive Committee shall report the results of their consideration to the President. A report of a violation initiated by a member group is not referred to the Executive Committee.



• Within 24 hours or on the next school day after receiving a report from a member group of the College Panhellenic Association or the endorsement of a report from the College Panhellenic Executive Committee, the College Panhellenic Association President shall see that the accused member group and the Panhellenic Advisor receive a copy of the report and shall notify the NPC Area Advisor.



• Within 24 hours of the receipt of the report involving a membership recruitment violation from a member group or the endorsement from the Executive Committee, the College Panhellenic Association President shall announce the schedule for mediation unless the complaining individual or group involved can reach an amicable solution in the interim. In scheduling the mediation, the College Panhellenic Association President shall select a date and time convenient for the participants and shall allow the mediation to be conducted as soon as possible.



2. Non-membership Recruitment Violations

   Reports of non-membership recruitment violations received by the College Panhellenic Association President shall be forwarded within 24 hours or on the next school day by the President to the accused member group, the Panhellenic Advisor and the NPC Area Advisor, and filed pursuant to Paragraph D. below with the Judicial Board or the NPC College Panhellenics Committee Appeals Chairman.

• Mediation of Membership Recruitment Violations. The College Panhellenic Assocration President shall appoint a mediator who shall be a neutral party and who shall preside over the mediation. The mediator shall not be an undergraduate student. The purpose of the mediation is to find a solution satisfactory to both the complaining party and the party against whom the complaint is made that is appropriate to the NPC UNANIMOUS AGREEMENTS and the Constitution, Bylaws and Rules of the College Panhellenic Association. The participants in the mediation shall be representatives of each chapter involved, the complaining party if other than a chapter, the president and membership recruitment chairman of the College Panhellenic Association, and the Panhellenic Advisor, if the Panhellenic Advisor is not serving as a mediator.



• Judicial Board. In the event that mediation does not result in a decision agreed to by all involved, the complaining party may pursue its complaint by forwarding its initial report in either manner described in sub-paragraphs ( 1) and (2) below, along with a statement that mediation has failed . Reports of violations filed by a member group not involving membership recruitment violations shall be processed by the College Panhellenic President in either manner described in subparagraphs ( 1) and (2) below.



1. The report shall be filed with the College Panhellenic Association Judicial Board, established according to the Panhellenic Bylaws. The Judicial Board shall conduct a hearing affording both the complaining party and the accused member group the right to present their case and confront and question one another's witnesses. The Judicial Board shall determine whether or not a violation has occurred and if so what penalty to impose. The Judicial Board shall inform all involved parties of its decision. A decision of the College Panhellenic Association Judicial Board may be appealed by any party to the NPC CollegePanhellenics Committee Appeals Chairman. The College Panhellenic Council is not an appeal board.



2. On those campuses where the small size of the College Panhellenic Association makes a Judicial Board ineffective because of conflicts of interest, the initial report and the failure of mediation may be filed directly with the NPC College Panhellenics Committee Appeals Chairman. It is expected that larger Panhellenics where conflicts of interest will not prevent a Judicial Board from functioning, will choose option (1 ).

   In either option, written notice of the intention to pursue the i must be given to the President of the College Panhellenic A' within 24 hours or on the first school day after the failure of I in the case of non-membership recruitment, violations must the Judicial Board or the NPC College Panhellenics Commij Chairman by the Panhellenic President within 24 hours of re first school day after.




• NPC College Panhellenic Committee Appeals Chairman College Panhellenic Committee Appeals Chairman is un the complaint, she shall be responsible for the further cc case, and she shall submit by certified mail, return receil data regarding the complaint to the Inter/National Presid chapters involved, both the complaining chapters and th about whom the complaint has been made.



• NPC Executive Committee. If the Inter/National Presider the case by discussions among themselves, the case m any Inter/National President involved to the NPC Execut



• National Panhellenic Conference. If the NPC Executive cannot resolve the case, it may be appealed either by th President or by the NPC Executive Committee to the Na Conference, whose decision shall be final.



2. Penalties for Infractions of Rules for Membership Recruitment




Each College Panhellenic Association shall adjudicate fair a penalties for infraction of membership recruitment rules.

• Minor Infractions and Penalties



1. Minor infractions are primarily the result of members procedure violations and include, but are not limited violations of budget; violations of guidelines for decc food/drink, or entertainment; gift giving; not adhering hours of membership recruitment events; and not mi deadline for submitting invitation lists.



2. Penalties for minor infractions shall be assessed to f degree of the offense:



• An official reprimand shall be recorded in the College Panhellenic minutes and a report sent to the Inter/National P Delegate of the offending group.



• Constructive penalties of a positive nature include but are not limited to community service, clerical assistance in the Panhellenic office, academic enrichment seminars, faculty appreciation program, membership recruitment procedures workshop, and Panhellenic reception for house directors or new members. (Deprivation of social privileges is no longer recommended for minor infractions.)



• Monetary fines shall be acceptable only for measurable infractions (i.e., actual computer time, late lists, late parties, etc.). In these instances, amounts shall be predetermined by vote of the College Panhellenic Council and stated in the membership recruitment rules.



• Major Infractions and Penalties



1. Major infractions are primarily the result of membership recruitment ethics violations and include, but are not limited to, violations of the NPC UNANIMOUS AGREEMENTS, failing to observe silence or contact rules, making disparaging remarks about fraternity women, extending bids early, encouraging women to intentionally single preference, suggesting that a woman refuse a bid from one chapter to wait for a bid from another group, involving men and/or alcoholic beverages in formal membership recruitment, and suggesting that a potential member withdraw from the formal membership recruitment process and wait to go through COB.



2. Penalties for major infractions shall be assessed to fit the nature and degree of the offense:



• Constructive penalties of a positive nature include, but are not limited to, planning and financing a Panhellenic workshop conducted by the chapter receiving the sanctions, upon consultation with the NPC Area Advisor, or other NPC representative; executing a major fund raiser to provide Panhellenic scholarships, speakers, regional Panhellenic conference fees; sponsoring a retreat for membership recruitment chairs or other chapter officers.



• The deprivation of social privileges involves the suspension of social, Greek Week and/or intramural participation in varying degrees for specified periods of time. Penalties including loss of social privileges shall not forbid formal or informal entertainment that is part of membership recruitment or the observance of an inter/national fraternity celebration.



3. Inappropriate Penalties



• An NPC fraternity chapter's Quota shall not be lowered as a penalty.



• The time of new member acceptance and/or initiation shall not be delayed as a penalty because this action infringes on the sovereignty of individual fraternities.



4. Duration of Penalty




The duration of any penalty imposed shall not exceed one calendar year from the time the final decision is rendered. A penalty shall become effective when the final decision is received by the offending group.

5. Notification of Penalty




A designated representative of the College Panhellenic Association shall report in writing, within one week of the date it was imposed, any penalty to the NPC Area Advisor and to the NPC Delegate and the Inter/National President of the NPC member fraternity against which it is imposed.

VIII. Agreement on Questionnaires

Questionnaires, oral and written, shall not be answered until such time as they have been reviewed by the NPC Research Committee and information released to encourage a coordinated response to protect individual and group freedom of association and the right to privacy.

IX. NPC Declaration for Freedom

Knowledge is essential to the preservation of freedoms provided in the first ten amendments of the Constitution of the United States, known as the Bill of Rights, and as provided by the Canadian Charter of Rights and Freedoms, (Part 1 , Constitution Act, 1982), known as the Guarantee of Rights and Freedoms.

Citizens of both the United States of America and Canada are guaranteed the rights of peaceful assembly and freedom of association. National Panhellenic Conference is dedicated to the preservation of freedom of citizens to choose their associates.

We, the members of the National Panhellenic Conference, agree that we have a responsibility to contribute to accurate and thorough knowledge of the freedoms guaranteed by the Constitution of the United States and the Canadian Charter of Rights and Freedoms, and of any forces, organizations, and ideologies that are potentially destructive to these freedoms.

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