The University of Tennessee at Martin is monitoring and responding to the coronavirus outbreak for the safety and health of our community and the state of Tennessee. Questions and comments can be directed to Bud Grimes, Office of University Relations, bgrimes@utm.edu.

UT System COVID-19 Situation Dashboard

Visit the UT System COVID-19 Situation Dashboard which includes aggregated information from across the UT System that is updated each weeknight, Monday - Friday.

THE LATEST FROM DR. CARVER


Preventing the spread of COVID-19 at UTM is everyone's responsibility.

  • healing Get Vaccinated! COVID-19 vaccines are safe and effective at keeping you from getting COVID-19. Fully vaccinated individuals can resume activities without wearing a mask or physically distancing.
  • masks Wear a mask and maintain physical distancing (6 feet) if you are not fully vaccinated. Avoid close contact with people who are sick.
  • clean_hands Wash your hands frequently with soap and water and use hand sanitizer when you can't.
  • health_and_safety Cover coughs and sneezes with a tissue or the inside of your elbow.
  • sanitizer Clean and disinfect. Clean high touch surfaces daily and disinfect surfaces as needed.
  • medical_services Monitor your health daily. Report symptoms and isolate yourself when necessary. All community members are expected to consistently report symptoms and follow isolation and/or quarantine guidance from university medical officials.

Information and Resources

Academics

Senior Exit Exams for Summer 2021: Senior exit exams are required for all graduating seniors as part of the general requirements for the bachelor’s degree and as part of the Tennessee Higher Education Commission Quality Assurance Funding. Results are reported to THEC either annually (for the general education exam and for major field licensure exams in education, engineering, and nursing) or once in the five-year QAF cycle (for other majors). Based upon the reporting requirements, the Faculty Senate approved the following testing plan for the Fall 2020 semester, and the plan will continue through Summer 2021:

General Education – Proficiency Profile Exam

All students graduating in Summer 2021 will be required to complete the Proficiency Profile Exam. The exam will be given at Testing Center locations with COVID-19 precautions in place including masks and social distancing. Graduating seniors will need to contact the Testing Center to schedule an appointment for the exam.

Major Field Exams

All students graduating in Summer 2021 in the following majors/degree programs will be required to complete their respective major field examination.

  1. All students graduating in Summer 2021 in the following majors/degree programs will be required to complete their respective major field examination.
  2. Business (ETS MFT Business)
  3. Criminal Justice (ETS MFT Criminal Justice)
  4. Social Work (ACAT Social Work)
  5. Communications (Locally developed measure – Senior Portfolio)

The exams for English, Business, Criminal Justice and Social Work will be given at Testing Center locations with COVID-19 precautions in place including masks and social distancing. Graduating seniors in these programs will need to contact the Testing Center to schedule an appointment for the exam. Communication majors will submit their portfolios according to the Department of Communications guidelines.

The major field exams for all other majors have been waived for students graduating in Summer 2021.

Senior Exit Exams for Fall 2021: Effective Fall 2021 senior testing requirements will be reinstated, and all students will be required to complete both the General Education – Proficiency Profile and the major field exams.

2021 Fall Semester: Fall semester classes will begin on August 23. Fall break scheduled for October 18 and 19. The last day of classes will be December 3, and final exams will begin December 6. Courses will be delivered primarily in person, except for those that were typically offered online prior to the pandemic.

Testing and Notification of Positive COVID-19 Cases: This FAQ addresses questions about positive COVID-19 testing and notification.

Dropping courses or withdrawing from the university after the drop deadline: Students who can verify one of the following situations may drop a single course or multiple courses or withdraw from the university after the drop deadline:

  1. Serious illness or injury of the student as verified by Student Health and Counseling Center or private physician;
  2. Serious personal or family problems as verified by a minister, physician or other appropriate professional; or
  3. Necessary change in work schedule, which conflicts with the class being dropped, as verified by the student’s employer submitted in writing on company letterhead.
The course(s) must be dropped or withdrawal completed before the last day of class or administration of the final exam, whichever comes first. Following approval by the student’s adviser, registrar, and in the case of withdrawal the Vice Chancellor for Student Affairs, a grade of “W” will be recorded for each course. Additional information can be found in the Drop, Add, and Withdrawal from the “University” section of the 2020-2021 Undergraduate and Graduate Catalog.

COVID-19 Relief Funds

Coronavirus Aid, Relief, and Economic Security Act (CARES Act)

  • The Department of Education released funding for the Higher Education Emergency Relief Fund created as part of the Coronavirus Aid, Relief, and Economic Security Act or CARES Act on March 27, 2020. UT Martin received more than $2.5 million from these funds to support students facing urgent needs created by the coronavirus pandemic through emergency financial aid grants for expenses related to the disruption of campus operations. This includes eligible expenses under a student’s cost of attendance. CARES money has been added to students’ accounts and is ready to be accepted. Learn more here.

    UT Martin received more than $2.8 million from these funds to support institutional costs incurred to mitigate the spread of the coronavirus and support the transition of instruction to distance education.
  • CARES Act Funding-Report and Disclosure:
    Higher Education Emergency Relief Fund Reporting
    CARES Emergency Financial Aid Grants to Students
    The University of Tennessee at Martin
    75-Day Report and Disclosure
    120-Day Report and Disclosure
    Federal Financial Report

Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA): Higher Education Emergency Relief Fund (HEERF II)

The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. UT Martin received funds to ensure learning continues for students during the COVID-19 pandemic. The institution was allocated $2.5 million for additional financial aid grants to students. Learn more about the student distribution.

The supplemental grant awarded to UT Martin of $6.4 million may be used for funds for Institutional Costs to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll); carry out student support activities authorized by the Higher Education Act of 1965, as amended (HEA) that address needs related to coronavirus; and make additional financial grants to students, which may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care.

American Rescue Plan (ARP): Higher Education Emergency Relief Fund III

The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing over $7.5 million in support to serve students and ensure learning continues during the COVID-19 pandemic.

ARP funds are in addition to funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260 and the Coronavirus Aid, Recovery, and Economic Security (CARES) Act, Public Law 116-136. Emergency funds available to institutions and their students under all emergency funds total $7.9 million for UT Martin.

Certifications and Agreements

UT Martin CARES HEERF Certification and Agreement (Institution)

UT Martin CARES HEERF Certification and Agreement (Student)

UTM CARES Act Certification and Agreement Strengthen Institution Program

HEERF Quarterly Budget and Expenditure Public Posting

HEERF Quarterly Budget and Expenditure Public Posting 9-30-2020

HEERF Quarterly Budget and Expenditure Public Posting 12-31-2020

HEERF Quarterly Budget and Expenditure Public Posting 3-31-2021

Events
  • Campus Tours: Campus tours for prospective students and their families have resumed. Contact the Office of Undergraduate Admissions at 731-881-7020 or sign up for a tour at www.utm.edu/tour.
Financial Aid

The U.S. Department of Education is providing guidance during the COVID-19 crisis, and regulatory relief is being reviewed frequently by Congress. Any changes will be posted in this FAQ.

General

Security, Services and Access

Academic buildings will be open during the day. The building lockup process generally starts around 7 p.m.; buildings may need to remain open after 7 p.m. based on evening/night class schedules, use, and activity. Recreational facilities will be open to all registered students during operating hours, although hours might be more limited than in the past.

  • Barnes & Noble Bookstore: Check the website for bookstore hours.
  • Computer Store: The Computer Store is open 9 a.m.-5 p.m., Monday through Friday.
  • Help Desk Hours: Check the website for Help Desk hours.
  • Hortense Parrish Writing Center: The UT Martin Writing Center offers its services through online appointments. Meet us for virtual sessions, or communicate with us via email!

    Making an appointment is easy! Follow these steps:
    1. Go to https://utm.mywconline.net/ and click on "Register for an account".
    2. Once you make your account, use your login and password to view our calendar.
    3. Click on an available time slot and fill out the appointment request.
    If you request a virtual appointment, log back into WC Online and click on your appointment when the time comes. You will be directed to a video chat with a writing center staff member. If you request an email appointment, attach your paper to the request. Our staff will deliver brief feedback on your paper and return their comments to you at the end of your session time.

    Questions? Contact us at OWL@utm.edu.
  • Paul Meek Library: The Paul Meek Library continues its regular operating schedule:
    Maymester and Summer Sessions, May 17-August 13
    1. Sun. – 2 p.m.-10 p.m.
    2. Mon.-Thurs. – 7:30 a.m.-10 p.m.
    3. Fri. – 7:30 a.m.-5 p.m.
    4. Sat. – 1 p.m.-5 p.m.
    Exceptions include national holidays and some weekends. Check https://www.utm.edu/library.php for updated hours and services.
  • Perry Children’s Center: The Margaret N. Perry Children's Center is currently operating on its regular, full-time schedule. Only staff and children are permitted inside the building unless special arrangements have been made with the center director. No courses, internships or other university educational activities are being conducted at the Children's Center at this time.
  • Skyhawk Mail Services: The following services are available Monday-Friday in Clement Hall:
    1. Mail drop off, 8 a.m.-noon (large mailings should be brought early)
    2. Mail pickup, 10 a.m.-2 p.m.
COVID-19 Vaccinations

We continue to encourage all students and staff to consider receiving the COVID-19 vaccine. COVID-19 vaccines are effective at preventing COVID-19 and will help protect you without having to be sick. Vaccination is especially important for adults with underlying conditions because these individuals are at an increased risk from severe illness from COVID-19.

Vaccination against COVID-19 has several benefits. After you’ve been fully vaccinated, you can start to do some things you have stopped doing because of the pandemic and, if you have been around someone who has COVID-19, you do not need to quarantine or get tested unless you have symptoms. You still should continue taking steps to protect yourself and others.

Thank you for everything you do to help the UT Martin community stay well.

Safety
  • Safety Trainings in K@TE and Canvas: Training topics covering a variety of subjects related to the pandemic are found at this link.
  • Stop the Spread of Germs at Work: Guidelines are offered for stopping the spread of germs in the workplace.
  • Masks: People on the main campus and five regional centers who are fully vaccinated are no longer required to wear masks or social distance at the university. Individuals who are not vaccinated are encouraged to wear a mask on campus and at the centers and continue to keep socially distanced from others. Any individual is welcome to wear a mask at the university whether vaccinated or not. Information about cloth face coverings is found at the Centers for Disease Control and Prevention.
  • NOTE – The following UT Martin Cleaning and Disinfecting Guidelines were adapted from the UT Knoxville Facilities Services Guidelines published May 6, 2020.

  • Cleaning and Disinfecting: The UT Martin Physical Plant Custodial area follows the guidance from the Centers for Disease Control and Prevention and Environmental Protection Agency for facility cleaning and disinfecting in order to mitigate the spread of COVID-19. The Physical Plant continues to monitor CDC cleaning recommendations.

    For higher education, the CDC specifically recommends routine disinfecting and cleaning of surfaces and objects that are frequently touched using the cleaners typically used according to the directions on the label. The CDC cites that most EPA-registered household disinfectants should be effective.

    Physical Plant custodial staff members have historically been trained on proper cleaning procedures. This includes not only how to properly clean but also in the identification and handling of cleaning chemicals in accordance with EPA guidelines. The custodial staff uses quaternary cleaner and health-care grade disinfectants daily. These cleaners are a Spartan- manufactured chemical labeled as NABC, HDQ2, and TC-CIDE Quat. Per CDC guidelines, surfaces are cleaned before disinfection to ensure that disinfectant material reaches the surface. All of these protocols have been continued and re-emphasized as a part of the custodial area’s effort to ensure the safest environment for the campus occupants.

    The Physical Plant purchased a Clorox Total 360 Cleaning system, which hydrostatically charges the disinfecting solution to cover all hard and soft surfaces. The custodial department also uses a fogger to apply disinfectant material. To further enhance campus safety, the custodial department disinfectants high-touch surfaces during every custodial shift.

    Custodial employees wear personal protective equipment while cleaning and disinfecting. While administering disinfectant solutions in the fogger or Clorox 360 machine, gloves, safety glasses, face coverings and possibly Tyvek suits are used. Normal cleaning personal protective equipment includes gloves and safety masks. Face coverings are worn in accordance with campus protocol requirements.

    If an area becomes contaminated, CDC guidelines will be used to disinfectant the affected area. Special attention is given to the proper personal protective equipment by the custodial department during the cleaning process. The affected area will be thoroughly cleaned. After this cleaning, the Clorox 360 machine will be used to disinfectant the area. The affected area will be reopened after the disinfectant products have had time to kill any germs/bacteria.

    The physical plant custodial department will continue to stay abreast of changing CDC and EPA guidance for cleaning and will make adjustments as needed to provide the safest environment for the campus.
  • Cleaning and Disinfecting Your Facility: The CDC offers specifics about properly and effectively cleaning facilities during the pandemic.
  • COVID-19 Disinfecting and Personal Protective Equipment Plan: See the complete plan, which includes information about PPE and signage.
  • Departmental Signage: COVID-19 signage is now displayed in common areas of most buildings. Departments may wish to have additional signage for their offices.

    To ensure consistency and proper branding, University Relations designed a standard set of signage. Every sign relaying the same information should look the same across campus to reduce confusion.

    To obtain additional signs for your departments, follow these steps:
    1. Review the standard templates that are available
    2. If the template is already available, order standard signs from Skyhawk Printing (digiprint@utm.edu) to be printed on synthetic paper. The cost is $0.70 each if 10 or more signs (can be different templates) are needed or $1.50 for a single sign. The synthetic paper is water and tear resistance and is not supposed to curl like regular paper. Alternatively, departments may print the signs directly from the templates.
    3. Unique signs should be requested from University Relations so that a template can be created and added to the collection.
    4. The COVID-related signs should be adhered with painter’s tape only. If you are uncertain about how or where to place a sign, please contact the Physical Plant.
    All other signage should follow UT Martin’s standard policies.
Teleworking
  • Chancellor Keith Carver communicated to the university community in his “Return to Work In-Person Plan” message via email on 04/09/2021 that employees are expected to return to work on June 1, 2021, except those employees who have medical reasons necessitating they continue to take advantage of teleworking. If an employee falls into this latter category, you must submit documentation from your physician stating that you should be permitted to continue to work remotely due to medical reasons as it relates to the coronavirus until such time the university strictly prohibits this work arrangement. Though not universally permitted beginning June 1, 2021, some supervisors may continue alternative work arrangements for their department on a limited basis, which may include some level of teleworking/remote working. Please contact Michael Washington at extension 7847 or via email at mwashi24@utm.edu, or Lori Beth Wilson Jones at extension 7846 or via email at lwilso33@utm.edu", in the Office of Human Resources with any questions you may have.
Travel
  • Due to current and foreseeable budget constraints, university travel is only permissible if it is essential and pre-approved by the unit’s vice chancellor or chancellor until further notice. The pre-approval by the vice chancellor or chancellor must be attached to the travel reimbursement request before it will be processed.

    The Centers for Disease Control and Prevention (CDC) provides guidance based on a person’s vaccination status. Employees should be aware of the current virus statistics when traveling by checking the destination’s cases in the last seven days, their requirements and restrictions for travelers, and other guidance by the Centers for Disease Control and Prevention (CDC) at the following link: https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html. International travel destinations determine the prevailing requirements for entry into and departure from the country.

Additional Information and Resources

 

General Overview

The following resources are offered by the Tennessee Department of Health:

SHCS Support and Management Coronavirus Disease Resources