The University of Tennessee at Martin is monitoring and responding to the coronavirus outbreak for the safety and health of our community and the state of Tennessee. Questions and comments can be directed to Bud Grimes, Office of University Relations, bgrimes@utm.edu.

Preventing the spread of COVID-19 at UTM is everyone's responsibility.

  • healing Get Vaccinated! COVID-19 vaccines are safe and effective at keeping you from getting COVID-19.
  • masks Mask wearing and physical distancing (6 feet) are recommended if you aren’t fully vaccinated. Avoid close contact with people who are sick.
  • clean_hands Wash your hands frequently with soap and water and use hand sanitizer when you can't.
  • health_and_safety Cover coughs and sneezes with a tissue or the inside of your elbow.
  • sanitizer Clean and disinfect. Clean high touch surfaces daily and disinfect surfaces as needed.
  • medical_services Monitor your health daily. Report symptoms and isolate yourself when necessary.

Quarantine and Isolation Guidelines

You can learn about the latest quarantine guidelines from the Centers for Disease Control and Prevention.

Contact Tracing

UT Martin will continue to follow current CDC and Tennessee Department of Health quarantine and isolation guidelines. Student Health and Counseling Services will conduct contact tracing for known student cases, and employees can consult with Human Resources.

HEERF III Funding-Direct Student Aid FAQs

Information Current 9-21-2021

Who is eligible to receive CARE funds?

Any student (including undocumented or international) who is or was enrolled at UT Martin during the COVID-19 national emergency may be eligible for financial aid grants through HEERF, regardless of whether they completed a FAFSA or are Title IV eligible. However, UTM must prioritize students with exceptional need, such as students who receive a Pell Grant or are undergraduates with exceptional financial circumstances.

What are the requirements to be eligible for CARE awards?

Students who are or were enrolled on or after March 13, 2020, who demonstrate exceptional need due to COVID-19.

How will students be awarded CARE funds?

Initial CARE awards are made through an automated process based on the student’s Pell Grant eligibility and unmet need. Any student who does not receive the initial CARE award is encouraged to complete the CARE application to demonstrate their need. Students may choose whether they would like their awards added onto their student account or disbursed directly to them. CARE funds are available on a first-come, first-served basis.

How can CARE awards be used?

CARE awards can be used for any component of the student’s cost of attendance or for emergency costs that arise due to COVID, such as tuition, food, housing, health care, or childcare. Students have the option to have the emergency grants refunded to them or directly onto their account.

Information and Resources

Academics

Senior Exit Exams for Fall 2021: Effective Fall 2021 senior testing requirements will be reinstated, and all students will be required to complete both the General Education – Proficiency Profile and the major field exams.

2021 Fall Semester: Fall semester classes began on August 23. Fall break scheduled for October 18 and 19. The last day of classes will be December 3, and final exams will begin December 6. Courses will be delivered primarily in person, except for those that were typically offered online prior to the pandemic.

Dropping courses or withdrawing from the university after the drop deadline: Students who can verify one of the following situations may drop a single course or multiple courses or withdraw from the university after the drop deadline:

  1. Serious illness or injury of the student as verified by Student Health and Counseling Center or private physician;
  2. Serious personal or family problems as verified by a minister, physician or other appropriate professional; or
  3. Necessary change in work schedule, which conflicts with the class being dropped, as verified by the student’s employer submitted in writing on company letterhead.
The course(s) must be dropped or withdrawal completed before the last day of class or administration of the final exam, whichever comes first. Following approval by the student’s adviser, registrar, and in the case of withdrawal the Vice Chancellor for Student Affairs, a grade of “W” will be recorded for each course. Additional information can be found in the Drop, Add, and Withdrawal from the “University” section of the 2020-2021 Undergraduate and Graduate Catalog.

COVID-19 Relief Funds

Coronavirus Aid, Relief, and Economic Security Act (CARES Act)

  • The Department of Education recently released funding for the Higher Education Emergency Relief Fund III (HEERFIII) created as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). The University of Tennessee at Martin has received $7,934,411 from these funds to support students facing needs created by the coronavirus pandemic through emergency financial aid grants for eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care and childcare. Learn more here.
  • CARES Act Funding-Report and Disclosure:
    Higher Education Emergency Relief Fund Reporting
    CARES Emergency Financial Aid Grants to Students
    The University of Tennessee at Martin
    75-Day Report and Disclosure
    120-Day Report and Disclosure
    Federal Financial Report

Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA): Higher Education Emergency Relief Fund (HEERF II)

The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. UT Martin received funds to ensure learning continues for students during the COVID-19 pandemic. The institution was allocated $2.5 million for additional financial aid grants to students. Learn more about the student distribution.

The supplemental grant awarded to UT Martin of $6.4 million may be used for funds for Institutional Costs to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll); carry out student support activities authorized by the Higher Education Act of 1965, as amended (HEA) that address needs related to coronavirus; and make additional financial grants to students, which may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care.

American Rescue Plan (ARP): Higher Education Emergency Relief Fund III

The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing over $7.5 million in support to serve students and ensure learning continues during the COVID-19 pandemic.

ARP funds are in addition to funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260 and the Coronavirus Aid, Recovery, and Economic Security (CARES) Act, Public Law 116-136. Emergency funds available to institutions and their students under all emergency funds total $7.9 million for UT Martin.

Certifications and Agreements

UT Martin CARES HEERF Certification and Agreement (Institution)

UT Martin CARES HEERF Certification and Agreement (Student)

UTM CARES Act Certification and Agreement Strengthen Institution Program

HEERF Quarterly Budget and Expenditure Public Posting

2020 – Q3 Reports ending 9-30-2020

2020 – Q4 Reports ending 12-31-2020

2021 – Q1 Reports ending 3-313-2021

2021 – Q2 Reports ending 6-30-2021

2021 – Q3 Reports

2021 – Q4 Reports

Events
  • Campus Tours: Campus tours for prospective students and their families have resumed. Contact the Office of Undergraduate Admissions at 731-881-7020 or sign up for a tour at www.utm.edu/tour.
Financial Aid

The U.S. Department of Education is providing guidance during the COVID-19 crisis, and regulatory relief is being reviewed frequently by Congress. Any changes will be posted in this FAQ.

General

Security, Services and Access

Academic buildings will be open during the day. The building lockup process generally starts around 7 p.m.; buildings may need to remain open after 7 p.m. based on evening/night class schedules, use, and activity. Recreational facilities will be open to all registered students during operating hours, although hours might be more limited than in the past.

  • Barnes & Noble Bookstore: Check the website for bookstore hours.
  • Computer Store: The Computer Store is open 9 a.m.-5 p.m., Monday through Friday.
  • Help Desk Hours: Check the website for Help Desk hours.
  • Hortense Parrish Writing Center: The UT Martin Writing Center offers its services through online appointments. Meet us for virtual sessions, or communicate with us via email!

    Making an appointment is easy! Follow these steps:
    1. Go to https://utm.mywconline.net/ and click on "Register for an account".
    2. Once you make your account, use your login and password to view our calendar.
    3. Click on an available time slot and fill out the appointment request.
    If you request a virtual appointment, log back into WC Online and click on your appointment when the time comes. You will be directed to a video chat with a writing center staff member. If you request an email appointment, attach your paper to the request. Our staff will deliver brief feedback on your paper and return their comments to you at the end of your session time.

    Questions? Contact us at OWL@utm.edu.
  • Paul Meek Library: Check https://www.utm.edu/library.php for updated hours and services.
  • Perry Children’s Center: The Margaret N. Perry Children's Center is currently operating on its regular, full-time schedule. Only staff and children are permitted inside the building unless special arrangements have been made with the center director. No courses, internships or other university educational activities are being conducted at the Children's Center at this time.
  • Skyhawk Mail Services: The following services are available Monday-Friday in Clement Hall:
    1. Mail drop off, 8 a.m.-noon (large mailings should be brought early)
    2. Mail pickup, 10 a.m.-2 p.m.
COVID-19 Vaccinations and Testing

We continue to encourage all students and staff to consider receiving the COVID-19 vaccine. COVID-19 vaccines are effective at preventing COVID-19 and will help protect you without having to be sick. Vaccination is especially important for adults with underlying conditions because these individuals are at an increased risk from severe illness from COVID-19.

Vaccination against COVID-19 has several benefits. After you’ve been fully vaccinated, you can start to do some things you have stopped doing because of the pandemic and, if you have been around someone who has COVID-19, you do not need to quarantine or get tested unless you have symptoms. You still should continue taking steps to protect yourself and others.

Thank you for everything you do to help the UT Martin community stay well.

Vaccine Facts from the CDC

  • COVID-19 vaccines are safe and effective
  • Millions of people have received the COVID-19 vaccines under the most intense safety monitoring in U.S. history.
  • Vaccines cannot give you COVID-19
  • Serious side effects that could cause a long-term health problem are extremely unlikely following any vaccination, including the COVID-19 vaccination.
  • Vaccines are highly effective at preventing hospitalization and death, including against the Delta variant.
  • Fully vaccinated people with breakthrough infections from the variant appear to be infectious for a shorter period.
  • None of the vaccines authorized for use in the U.S. contain live virus. Thus, there is no possibility for vaccine shedding or the release of any of the vaccine components outside the body. Vaccine shedding can occur only when a vaccine contains a weakened version of the virus.
  • There is no evidence that COVID-19 vaccination causes any problems with pregnancy. There is no evidence that female or male fertility problems are a side effect of any vaccine, including COVID-19.
  • None of the authorized and recommended COVID-19 vaccines can cause you to test positive for COVID-19.
  • It typically takes two weeks after vaccination for the body to build immunity against the virus.

Vaccine Facts from the American Medical Association

How do we know if COVID-19 vaccines are safe? COVID-19 vaccines were tested in large clinical trials to make sure they meet safety standards. Many people were recruited to participate in these trials to see how the vaccines offers protection to people of different ages, races, and ethnicities, as well as those with different medical conditions. The Food and Drug Administration (FDA) carefully reviews all safety data from clinical trials and an authorizes emergency vaccine use only when the expected benefits outweigh potential risks. The CDC’s Advisory Committee on Immunization Practices (ACIP) reviews all safety data before recommending any COVID-19 vaccine for use in the U.S. population. The FDA and CDC will continue to monitor the safety of COVID-19 vaccines, to make sure even very rare side effects are identified.

Messenger RNA or mRNA Vaccines (COVID-19 vaccines): mRNA vaccines are being held to the same safety and efficacy standards as all other types of vaccines in the United States. The only COVID-19 vaccines the FDA will make available for use in the United States are those that meet these standards. While there are currently no licensed mRNA vaccines in the United States, researchers have been studying and working with them for decades. mRNA vaccines have been studied before for flu, Zika, rabies and cytomegalovirus (CMV). Beyond vaccines, cancer research has used mRNA to trigger the immune system to target specific cancer cells.

Does getting sick with COVID-19 provide better protection than the vaccine gives? Both COVID-19 and the vaccines are new. We do not know how long protection lasts for those who get infected or for those who are vaccinated. What we do know is that COVID-19 has caused very serious illness and death for a lot of people. If you get COVID-19, you also risk giving it to loved ones who may get very sick. Getting a COVID-19 vaccine is a safer choice. If I have tested positive for COVID-19 and have recovered, do I need to be vaccinated? Yes, even if you have already had COVID-19 you should be vaccinated. Experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. Even if you have already recovered from COVID-19, it is possible—although rare—that you could be infected with the virus that causes COVID-19 again. If you were treated for COVID-19 with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a COVID-19 vaccine.

Testing and Other Information:

Not all people who are infected with Sars-CoV-2 develop COVID-19; however, even the asymptomatic can transmit the virus to others. (Source - Johns Hopkins Coronavirus Resource Center)

Learn more about testing and other COVID-19 information here and COVID-19 vaccinations at this link.

Safety
  • Safety Trainings in K@TE and Canvas: Training topics covering a variety of subjects related to the pandemic are found at this link.
  • Stop the Spread of Germs at Work: Guidelines are offered for stopping the spread of germs in the workplace.
  • Fall 2021 UT Martin COVID-19 Cleaning and Disinfection Protocol: UT Martin seeks to safeguard the health and safety of all students and employees by following the guidance of CDC and EPA on facility cleaning and disinfecting to mitigate the spread of COVID-19. The university’s Physical Plant custodial staff will continue with the enhanced cleaning protocols implemented during the pandemic. This includes the following:
    • Continue cleaning and disinfecting frequently touched surfaces in high-traffic areas multiple times each day. High touch points include elevators, computer lab equipment, lab tables and chairs, plexiglass, entrance and exit doors, doorknobs, light switches, handrails, elevator buttons, drinking fountains, faucets, vending machines, etc.
    • Daily disinfecting of classrooms. Classrooms will be cleaned, sanitized and then an electrostatic disinfectant spray will be used to fog the room.
    • Daily disinfecting of public restrooms.
    • Daily disinfecting, power washing and the use of an electrostatic disinfectant spray to fog restrooms in academic buildings.
    • Faculty and students will be responsible for the cleaning of the space they occupy in a classroom before and after each class. Hand sanitizer and disinfectant wipes will be provided in each classroom.
    • Continue to supply hand sanitizer and sanitizing stations at the entrances of all academic buildings.
    • Custodians will only go into private offices and office suites one time per week this semester to mop and/or vacuum on Friday.
    • Fall semester custodial tasks will be reduced in administrative and academic buildings allowing custodians more time to focus on manually cleaning and disinfecting high-use areas in public and common areas on campus. Electrostatic disinfectant spray (fogging sprayers) cannot be used in many areas of the campus such as Paul Meek Library, Fine Arts Building, EPS Chemistry Labs, Brehm Hall biology labs, and computer labs. All of these must be manually wiped down daily with quaternary cleaners and health-care grade disinfectants. 
    • Due to the reduced staff and to support additional disinfecting in the classrooms, faculty and staff will be responsible for cleaning and disinfecting their workspaces, which include private offices and the common areas (copiers, printers and break rooms after each use). Trash receptacles should be placed in the hallway outside private offices or office suite doors each night. Cleaning materials will be distributed to each department. Refills will be provided upon request at fixit@utm.edu.

    Thank you for your assistance, cooperation and understanding as we all work to keep the university safe.

  • Cleaning and Disinfecting Your Facility: The CDC offers specifics about properly and effectively cleaning facilities during the pandemic.
  • COVID-19 Disinfecting and Personal Protective Equipment Plan: See the complete plan, which includes information about PPE and signage.
  • Departmental Signage: COVID-19 signage is now displayed in common areas of most buildings. Departments may wish to have additional signage for their offices.

    To ensure consistency and proper branding, University Relations designed a standard set of signage. Every sign relaying the same information should look the same across campus to reduce confusion.

    To obtain additional signs for your departments, follow these steps:
    1. Review the standard templates that are available
    2. If the template is already available, order standard signs from Skyhawk Printing (digiprint@utm.edu) to be printed on synthetic paper. The cost is $0.70 each if 10 or more signs (can be different templates) are needed or $1.50 for a single sign. The synthetic paper is water and tear resistance and is not supposed to curl like regular paper. Alternatively, departments may print the signs directly from the templates.
    3. Unique signs should be requested from University Relations so that a template can be created and added to the collection.
    4. The COVID-related signs should be adhered with painter’s tape only. If you are uncertain about how or where to place a sign, please contact the Physical Plant.
    All other signage should follow UT Martin’s standard policies.
Teleworking
  • Chancellor Keith Carver communicated to the university community in his “Return to Work In-Person Plan” message via email on 04/09/2021 that employees are expected to return to work on June 1, 2021, except those employees who have medical reasons necessitating they continue to take advantage of teleworking. If an employee falls into this latter category, you must submit documentation from your physician stating that you should be permitted to continue to work remotely due to medical reasons as it relates to the coronavirus until such time the university strictly prohibits this work arrangement. Though not universally permitted beginning June 1, 2021, some supervisors may continue alternative work arrangements for their department on a limited basis, which may include some level of teleworking/remote working. Please contact Michael Washington at extension 7847 or via email at mwashi24@utm.edu, or Lori Beth Wilson Jones at extension 7846 or via email at lwilso33@utm.edu", in the Office of Human Resources with any questions you may have.
Travel
  • Due to current and foreseeable budget constraints, university travel is only permissible if it is essential and pre-approved by the unit’s vice chancellor or chancellor until further notice. The pre-approval by the vice chancellor or chancellor must be attached to the travel reimbursement request before it will be processed.

    The Centers for Disease Control and Prevention (CDC) provides guidance based on a person’s vaccination status. Employees should be aware of the current virus statistics when traveling by checking the destination’s cases in the last seven days, their requirements and restrictions for travelers, and other guidance by the Centers for Disease Control and Prevention (CDC) at the following link: https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html. International travel destinations determine the prevailing requirements for entry into and departure from the country.

Additional Information and Resources

 

General Overview

The following resources are offered by the Tennessee Department of Health:

SHCS Support and Management Coronavirus Disease Resources