Welcome! Thank you for visiting the UT Martin Dual Enrollment Program webpage for Counselors. The informational resources provided here will allow you to better assist your students, as well as guide you and your students through the application and registration process. Click on the above tabs for further detailed information.
Please note the following tabs directly to the left:
A Counselor Checklist is a printable form available to assist you with ensuring your students have completed all requirements for the term.
Informational flyers on the UTM Dual Enrollment Program are available upon request.
We look forward to assisting you and your students. If at any time you have questions, please don’t hesitate to contact me.
Dual Enrollment Coordinator
The University of Tennessee at Martin
538 University Street
110 Gooch Hall
Martin, TN 38238
To be eligible for the program, your students must be:
*Student success is the goal of the UT Martin Dual Enrollment Program. We encourage you to not only recommend students that meet the minimum eligibility requirements of the program, but also those you feel will be successful.
There are no ACT requirements for program eligibility; however, sub-scores may be used to determine readiness as follows:
Math sub-scores required to place into a higher level math course are as follows:
The Tennessee Dual Enrollment Grant provides up to 10 grants to eligible students:
TN DEG #1: $500
TN DEG #2: $500
TN DEG #3: $200
TN DEG #4: $0
TN DEG #5 thru #10: $300 for each course is deducted from the student’s Freshman Lottery Scholarship (HOPE).
If you have a student who has a parent employed by the Tennessee Public School System, State of Tennessee, Tennessee Board of Regents, or UT System, they are eligible for fee waiver discounts. Forms can be scanned and emailed to the Dual Enrollment Coordinator.
If you have a dual enrollment student with an Individualized Education Program (IEP), please have them contact the Office of Disability Services directly at (731) 881-7605 for assistance. This office develops and implements services for students with disabilities that allow for equal access to higher education.
Students can begin the application process by clicking on the “Apply Now” tab to the left. The following information is required to complete the applications:
Click a heading below to expand/collapse information.
Students interested in using the Tennessee Dual Enrollment Grant to assist with payment of dual enrollment tuition must submit a Tennessee Dual Enrollment Grant Application for the academic year by the deadline for the term of enrollment. The deadline for Fall applications is September 15th; Spring is February 1st; Summer is May 15th (one application is submitted generating applications for all three terms). First time applicants must be a resident of Tennessee for one year prior to enrollment.
If a student is taking courses with more than one institution during the same term, only one institution can be listed on the Tennessee Dual Enrollment Grant Application for the term (TSAC will only send funds to one institution). If the student listed UT Martin, they will need to submit a UTM Consortium Agreement listing the second (and third, if applicable) institution. The listed institution is responsible for verifying and certifying the student in e*GRandS, then forwarding grant funds for the second (and third) course to the second (and third) institution (or to the student depending upon institutional policies). If UT Martin is listed, grant funds are sent directly to the second (and third) institutions.
If the student is using TN DEG #5 thru #10 during the upcoming term, they will need to complete a Tennessee Dual Enrollment Grant Program Additional Courses Acknowledgement Form. Completed forms can be scanned and emailed to email@example.com.
Before your students begin submitting UTM Dual Enrollment Applications for the upcoming term, you will need to contact the Dual Enrollment Coordinator to schedule courses for your students. The UTM Dual Enrollment Application has a “Course Information” section which is required, as the information is later relayed to the student in a “Ready to Register” email notification to assist them with registering for the correct dual enrollment section of the course. Once courses have been scheduled and entered into the application for your high school, students can begin submitting applications.
This application is term specific and must be submitted before each semester.
When the student submits the UTM Dual Enrollment Application, it electronically routes to the high school counselor in the form of an email notification. This notification comes from “Future Now” and could appear in your spam or junk folder. You will open the email, click on the link, complete all applicable information, attach a high school transcript (fall applications require a final transcript from the previous academic year), electronically sign and date the form, then submit it to UTM. When you submit this form to UTM, it electronically routes to the Dual Enrollment Office. The Dual Enrollment Office determines eligibility, then electronically routes applications for eligible students to the Admissions Office, where the student account is created. When the application is complete, the student will receive a “Ready to Register” email notification from “Future Now” providing login information and registration instructions. The email is sent to the email address the student listed in the application and may appear in the spam or junk folder.
Using the information provided in the “Ready to Register” email notification, the student will login to their My UTMartin Portal and register for their course(s).
Students unable to login to their My UTMartin Portal at any time will need to contact the UT Martin Help Desk directly at (731) 881-7900 for assistance
If you have a student responsible for payment of tuition, they can login to the My UTMartin Portal to make a payment. As an alternative to payment in full, the Bursar’s Office does offer a payment plan that will defer payment over the course of the term. To set up a payment plan, the student will click on “Payment Plan” under “Related Links” directly to the left.
To locate required course materials, your students can login to the My UTMartin Portal. You can locate required course materials by clicking on “Bookstore” under “Related Links” directly to the left (the course number and section are required).
Your students can access Banner, Canvas (online platform), UT Martin email, and other campus resources by logging in to the My UTMartin portal.
Students unable to login to their My UTMartin Portal at any time will need to contact the UT Martin Help Desk directly at (731) 881-7900 for assistance.
Username: First 3 letters of first name, middle initial, first 4 letters of last name (johdsmit)
Password: First 3 letters of birth month (first letter Capitalized) followed by the “#” sign, 4 digits of the birth year followed by the “#” sign, last 4 digits of the social security number (Aug#2001#1234)
Your students can click on the “Important Information” tab directly to the left, then on “My UTMartin Portal” for step-by-step directions to:
Dual enrollment students are responsible for purchasing or renting required course materials.
*The correct section is important, as each section of a course can require different course materials.
Canvas is the online platform used by UT Martin. Online courses are delivered through this platform. Instructors teaching courses through formats other than online may also use Canvas, as it allows students to communicate with the instructor, keep track of due dates, view and submit assignments, check grades, etc. Canvas is accessed through the My UTMartin Portal.
The student must be registered for an online course before the course will appear on their Canvas dashboard.
Once the student is registered for an online course, it can take up to 24 hours (overnight) before the system will link their account to the course. If the student registers today, they will not be able to see the course in Canvas until tomorrow.
Each instructor is responsible for opening their online course to students. Most online instructors make the course available on the first day of class, while others may wait two or three days into the semester before opening the course to ensure all students are enrolled. Registered students unable to access their course in Canvas after the first two or three days of the semester need to contact the instructor directly.
Students unable to login to the My UTMartin Portal at any time will need to contact the UT Martin Help Desk directly at (731) 881-7900 for assistance.
Tuition is assessed to a student’s account when they register for a course. The Bursar’s Office sends statements each month for any student who has a balance on their account.
Each semester, and for each dual enrollment student, the Dual Enrollment Office is responsible for confirming the student has a Tennessee Dual Enrollment Grant Application on file for the term, confirming the student is eligible to receive the grant, verifying the student’s eligibility with TSAC, then posting the grant and scholarship to the student’s account. The Dual Enrollment Office has until 5 pm on the last purge date for the term to post grants and scholarships to student accounts (please refer to the “Important Dates” tab directly to the left for the last purge date). Billing statements received at the beginning of the semester may have been prepared before grants and scholarships were posted to the accounts of eligible students:
The “Important Dates” tab directly to the left provides drop dates for the term.
Students dropping a course before the last day to drop with no record of enrollment are not assessed a drop fee and all tuition is refunded. Please contact the Dual Enrollment Office to request a Drop Form be prepared and emailed to you for student signature. Please email the form back to the Dual Enrollment Office for processing.
Students dropping a course after the last day to drop with no record of enrollment through the last day to drop with a “W” must pay a $50 drop fee per course before they will be dropped from the course. Tuition refunds are in accordance with refunding policies established by the Bursar’s Office for the term.
Students cannot drop a course after the last day to drop with a “W” unless it can be clearly demonstrated one of the following exists:
In the event of such certification, and the approval of the student’s UTM advisor and the registrar, the student shall be permitted to drop and will receive a grade of “W”. Under no circumstances may a course be dropped after the last day of class or after administration of the final exam, whichever occurs first.
If you have students planning to attend a higher education institution other than UT Martin after high school graduation, they must request their official UT Martin transcript be sent directly to the institution by the Office of Academic Records. Official transcripts are $5 each and can be requested by:
To inquire about the status of transcript requests, please contact the Office of Academic Records at (731) 881-3050.