Graduation

Spring 2021 Graduation Process, Commencement Ceremony, and COVID-19 Guidelines

Graduation

Click a heading below to expand/collapse.

 

Steps to Graduation for Undergraduate and Graduate Students

  • Step 1: Apply for Graduation via Banner Self-Service. See “How to Apply” below for those instructions and information
  • Step 2: Be sure to speak with your advisor and graduation specialist to ensure that you are on track to meet your graduation requirements
  • Step 3: Participation in the Commencement Ceremony is optional. However, if you plan to attend the Ceremony, you can purchase a cap and gown through the bookstore.
  • Step 4: Register for mandatory Senior Exit Exam through the UTM testing center. See Senior Exit Exam section below.
  • Step 5: Clear account of any holds including the Bursar’s Office, Library, or Financial Aid Exit Counseling. Important! Holds will prevent the mailing of your diploma.
  • Step 6: Graduation Day. Arrive at the Elam Center as early as 45 minutes prior to ceremony time.
  • Step 7: After Graduation, be sure to update all your contact information, including address and phone number. This will be critical information to get your diploma to you in a timely manner. To update any addresses and/or telephone numbers, go to your Banner Self-Service, Personal Tab, and click the Addresses and Phones link.

How to Apply for Graduation

  • Students (Undergraduate and Graduate) applying for graduation must apply online through Banner Self-Service
    • Please use the Intended Date of Graduation Application link in the Student Records tab.
  • Students are eligible to participate in graduation ceremonies upon completion of ALL requirements for the degree. Students participating in the graduation ceremonies will not receive the degree until they have fulfilled all degree requirements. Students receiving degrees in August may walk in December.
  • Due to Covid-19 restrictions, students were required to RSVP by March 17th for the ceremony.

Senior Exit Exam

All students are required to complete the Senior Exit Exam (s). Students will not be eligible to graduate until the exam (s) have been completed. Please note for Spring 2021 due to Covid-19…

  • All students graduating in Spring 2021 will be required to complete the Proficiency Profile Exam. You can schedule an exam on the Testing Services webpage.
  • All students graduating in Spring 2021 in the following majors/degree programs will be required to complete their respective major field examination
    • English (ETS MFT Literature in English)
    • Business (ETS MFT Business)
    • Criminal Justice (ETS MFT Criminal Justice)
    • Social Work (ACAT Social Work)
    • Communications (Locally developed measure – Senior Portfolio)
  • The major field exams for all other majors have been waiver for students graduating in Spring 2021.
  • If you are not sure if you need to take the test or have questions, please contact the department of your major.

University Honors- Undergraduate Students

To qualify for one of these honors categories, a student must complete at least four semesters (60 semester hours minimum) in The University of Tennessee system. These honors categories are based on a student’s cumulative average at the end of the semester preceding the graduation semester for the purpose of the commencement ceremony; however, a final check will be completed after the students’ final semester’s grades have been averaged into the cumulative grade point average for the purpose of the transcript and diploma. (Students transferring work from other colleges or universities must qualify on both their cumulative average and the University of Tennessee at Martin average. The honors designation is based upon the lower of the two averages.)

 

The diplomas of graduating seniors show honors categories based on the following scale:

 

Cum Laude: 3.2 through 3.49 GPA

 

Magna Cum Laude: 3.5 through 3.79 GPA

 

Summa Cum Laude: 3.8 through 4.0 GPA

 

Students may refer to their Flight Plan in their My UTMartin Portal to find their institutional (UTM) GPA and their overall GPA. If you have any questions, please contact the Office of Academic Records at 731-881-7050 or registrar@utm.edu.

 

Honor graduates may wear the GOLD CORD signifying University Honors; an email was sent to those recipients. Gold cords can be purchased through the UTM Bookstore. The bookstore is located in the University Center. You can contact them at (731) 881-7760 with any questions.

 

***In accordance with the University’s policy on Academic Fresh Start and for students participating in the program, all grades - including grades of F - will be counted toward cumulative GPA for consideration for Honors Graduation. Please see the Academic Fresh Start policy in the University catalog for further details.

 

Graduation Tickets

Due to limited seating in the Kathleen and Tom Elam Center and adherence to Covid-19 restrictions, tickets are required for attendance for the Spring 2021 ceremony.

 

Each graduate will receive three (3) tickets for the Spring 2021 ceremony mailed to the address submitted on the RSVP form.

 

Additional tickets will not be available through the Registrar’s Office as historically made available. The ceremony will be live streamed for guests not able to attend. The link will be available on the website soon.

 

Additional Information:

  • All guests will require a ticket. Due to Covid-19 restrictions, there is a limited number of total people that are allowed in the building.
  • Children 4 and under can sit in laps and do not require an additional ticket
  • Graduates will receive additional information about important graduation information at their student email address.
  • Lost or stolen tickets will not be able to be replaced due to strict capacity guidelines.

 

Commencement Day Etiquette

  • Graduates and guests must arrive no earlier than 45 minutes prior to the ceremony start time. Please give facility managers time to clean and set up for the ceremony before entering. Arriving earlier could also cause you to get caught in traffic leaving the previous ceremony and force you to park much further out than necessary.
  • Masks are required for graduates and guests and must be worn throughout the ceremony.
  • Graduates must enter the Elam Center through the north floor level doors on JC Henson Drive.
  • Guests must enter through the main entrance of the Elam Center on Mt. Pelia Road.
  • All guests must present their tickets upon entry. 
  • Seats will be assigned for each graduate as there will be no processional or recessional.
  • Graduates will be emailed their assigned seating to their student email account.
  • All graduates and guests are asked to exit the Elam Center no later than 30 minutes after the program ends due to cleaning for additional ceremonies. Graduates and guests are encouraged to celebrate outside and take advantage of UTM’s beautiful grounds and landscaping for pictures.
  • No decorations may be worn on the academic regalia, including on the mortarboard cap (you will be required to purchase a new cap if there is anything on the cap).
  • Honor graduates may wear the GOLD CORD signifying University Honors; an email was sent to those recipients. Gold cords can be purchased through the UTM Bookstore. The bookstore is located in the University Center. You can contact them at (731) 881-7760 with any questions.
  • University Scholars may wear the Bronze Medallion.
  • You may wear pre-approved stoles from university approved student organizations. If you have questions, please contact the Office of Student Affairs.
  • Pre-Approved Pins may be worn. If you have questions, please contact the Office of Student Affairs.
  • Shoes- the floor will be covered and there will be ramp and stairs to navigate, please be careful if you wear high heels.
  • Restroom- Only available on the concourse level (main entrance).
  • We follow ADA guidelines for special seating for disabled guest and one companion; if special parking and/or seating is needed please call Public Safety at 731-881-7777.

Arrival Time

  • Graduates and guests must arrive no earlier than 45 minutes prior to your ceremony.
  • There is no secure storage for purses, so please have pockets or use a very small cross-body bag under your robe.
  • Please be aware parking will be at a premium and will fill up quickly. Most will end up parking a block or more away from the gymnasium. Please allow time for walking from the parking lots as you plan your arrival. Guests will be allowed to drop off attendees closer to the doors but not park.

Commencement Ceremony Process

Please sit in your assigned seat with your row and seat number. When the degrees are conferred, please walk up the ramp and your name will be read from an alphabetical list as you cross the stage. You will receive an orange tube with a graduation celebration letter from Chancellor Carver. Then you will descend off of the stage and stop about half-way to have your picture made. Afterwards, you will return to your seat on the arena floor for the remainder of the ceremony.

 

Pictures

The University provides professional graduation-photo services through Grad Images. Graduates will be contacted by Grad Images following commencement and offered the opportunity to purchase photos and photo packages. For safety reasons, graduates and their guests must exit the Elam Center with 30 minutes at the conclusion of each ceremony. Casual photos will not be allowed on the Elam Center floor or stage area.

 

Commencement Flowers

The Commencement (Flowers) Group will again be set up to sell flowers, floral bouquets and gifts to families and friends of our graduates on Commencement Day (May 7 and 8). To further contribute to a safe and efficient environment for our graduates, guests, and faculty, they are strongly encouraging customers to take advantage of their online pre-order service. They will have a contact-free customer experience for guests who are simply picking up their pre-purchased and reserved product. This will also increase overall physical distancing measures. They will have plenty of flowers for onsite purchases as well.

 

The pre-order link for commencement is: https://www.thecommencementgroup.com/uoftennesseemartin/

 

Diploma Information

Graduating students must complete the Diploma Application form in their Banner Self-Service prior to graduating in order for it to be printed in a timely manner. Students will receive a hold when it is time to submit it. It will automatically come off your account once completed.

 

The Registrar’s Office will need a week to two weeks to verify all degree requirements and final grades before beginning on diplomas. They will send an email to your student email address once the diplomas have been mailed. If you have any questions, please contact the Office of Academic Records at 731-881-7050 or registrar@utm.edu.

 

Be sure to update all your contact information, including address and phone number. This will be critical information to get your diploma to you in a timely manner. To update any addresses and/or telephone numbers, go to your Banner Self-Service, Personal Tab, and click the Addresses and Phones link.

 

FAQs

Are tickets required to attend a graduation ceremony at UTM?

Yes, due to limited seating in the Kathleen and Tom Elam Center and adherence to Covid-19 restrictions, tickets are required for attendance for the Spring 2021 ceremony.

 

Each graduate will receive three (3) tickets for the Spring 2021 ceremony.

 

Additional tickets will not be available through the Registrar’s Office as historically made available.

 

Graduating students will receive their tickets via mail at the address that was provided on the RSVP form.

 

Additional Information:

  • All guests will require a ticket. Due to Covid-19 restrictions, there is a limited number of total people that are allowed in the building.
  • Children 4 and under can sit in laps and do not require an additional ticket.
  • Graduates will receive additional information about important graduation information in their campus email address.
  • No additional tickets will be available. The ceremony will be live streamed for guests not able to attend. The link will be available on the website soon.
  • Lost or stolen tickets will not be able to be replaced due to strict capacity guidelines.

When are graduation ceremonies held?

There will be four (4) graduation ceremonies for Spring 2021 that will be held on May 7th and May 8th to allow for social distancing and adherence to Covid-19 safety guidelines. It is critical that students attend the correct ceremony due to assigned seating for graduates.

 

If you do not know your assigned ceremony or have questions, please contact the Office of Academic Records at 731-881-7050 or registrar@utm.edu.

When are degrees awarded at UTM?

Degrees are awarded at the end of the fall (December), spring (May), and summer (August) semesters. Students may refer to their Flight Plan in their My UT Martin Portal to see updates on their degree status. Please allow one to two weeks after the ceremony for all graduation requirements and final grades to be reviewed before the updates can be posted to Flight Plan.

 

Students must apply for Graduation to be considered a candidate for a degree. Graduation ceremonies are only held in December and May traditionally.

Can I participate in the upcoming Spring 2021 graduation ceremony?

Students were required to RVSP to the ceremony by March 17th.

Is there a rehearsal

No, due to Covid-19 safety guidelines and social distancing requirements there will not be a practice.

How long do the graduation ceremonies last?

The ceremony is projected to last about an hour and a half for Spring 2021.

Where do I get my cap and gown? What about graduation invitations?

UTM graduation candidates wear black caps and gowns.

 

Caps and gowns can be purchased through the UTM Bookstore. The bookstore is located in the University Center. You can contact them at (731) 881-7760 with any questions.

Will my name appear in the program?

Names of all May graduates will be published in the May Commencement Program and all December graduates will be published in the December Commencement Program. August graduates will appear in the December program.

When will I get my diploma?

The Registrar’s Office will send an email once the diplomas have been mailed. Please be aware that it may take a couple of weeks after the ceremony is held for diplomas to be mailed. If you have any questions, please contact the Office of Academic Records at 731-881-7050 or registrar@utm.edu.

 

Be sure to update all your contact information, including address and phone number. This will be critical information to get your diploma to you in a timely manner. To update any addresses and/or telephone numbers, go to your Banner Self-Service, Personal Tab, and click the Addresses and Phones link.

If friends and family can’t make it to the Elam Center, can they watch the ceremony online?

Yes! There is the live stream link for family and friends to watch the ceremony. The link will be posted soon!

Will someone be there taking pictures?

A professional photographer will take your picture as your cross the stage and as you exit the` platform. Please see the section above regarding Pictures for more details.

 

Events

Calendar of Events ->

 

UT Martin Degrees & Majors & General Education

Click below to learn more about UT Martin's Degrees, Majors and General Education.

UT Martin Degrees & Majors >

General Education >