Please contact the Office of Research and Sponsored Programs (ORSP) for assistance with your budget. All budget information must be submitted to the ORSP for review and institutional approvals prior to proposal submission or negotiations with a potential funder.

All grant and contract budgets must be prepared in accordance with UT Fiscal Policies as well as funding agency guidelines. All costs requested must be allocable to the operation of the grant program and allowable by UT policy, sponsor policy, and Uniform Guidance. All costs must be reasonable and necessary for the performance of the project.

Facilities and administrative costs (F&A) will be included in the budget if permitted by the sponsor. UT Martin’s predetermined federally negotiated F&A rates are calculated on salaries and wages only and are currently set as follows:

The current F&A Distribution Policy was approved in 2019 and distributes funds in the following percentages:

F&A Distribution Policy

Distribution ProgramPercentage
Educational and General Revenue Fund25%
Office of Research and Sponsored Programs25%
Department/Unit15%
Principal Investigator15%
College Research Incentive Distribution20%

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