Sponsor-Specific Grant Management
Basic Components of a Proposal


Clearly and concisely summarizes the request at the beginning of the proposal

  • Identifies the grant applicant
  • Includes a minimum of one sentence on each of the following:
  • Includes total cost, funds already obtained, and the amount requested in proposal
  • Should be brief, clear, and interesting


Describes the agency's qualifications or creditability

  • Clearly establishes applicant and their agency purposes and goals
  • Describes applicant’s programs and activities
  • Describes applicant’s clients and constituents
  • Provides evidence of applicant’s accomplishments with supporting statistics and data
  • Offers quotes and endorsements in support of accomplishments
  • Supports qualifications in area of activity in which funds are sought (e.g., research, training)
  • Leads logically to the problem statement
  • Is brief as possible, interesting, and free of jargon

Problem Statement or Needs Assessment

Documents the needs to be met or problems to be solved by the proposed funding

  • Relates to the purposes and goals of applicant
  • Is reasonable in dimension and supported by statistical evidence and statements from authorities
  • Is stated in terms of clients’ needs and problems after being developed with input from clients and beneficiaries
  • Makes no unsupported assumptions
  • Is free of jargon, interesting, and brief as possible
  • Makes a compelling case


Establishes the benefits of the funding in measurable terms

  • Includes objectives that are measurable outcomes
  • Contains at least one objective for each problem/need in the problem statement/needs assessment
  • Describes the population that will benefit
  • Includes a timeline for accomplishment


Describes the activities to be employed to achieve the desired results

  • Clearly describes program activities and the reasons activities were selected
  • Describes sequence of activities, staffing of program, and client selection
  • Presents a reasonable scope of activities that can be conducted within the time and with the resources of the program


Presents a plan for determining the degree to which objectives are met and methods are followed

  • Presents a plan for evaluating accomplishments of objectives and for evaluating and modifying methods
  • Describes who will evaluate the program and how they were selected
  • Clearly states criteria of success
  • Describes how data will be gathered and analyzed
  • Explains any test instruments and questionnaires to be used
  • Describes any evaluative reports to be produced

Future or Other Necessary Funding

Describes a plan for continuation beyond the grant period or the availability of other resources necessary to implement the grant

  • Presents specific plan to obtain supplementary and/or future funding if needed
  • Describes how maintenance and future program costs will be funded
  • Has minimal reliance on future grant support
  • Is accompanied by letters of commitment if necessary


Clearly delineates costs to be met by the funding source and costs to be provided by the applicant or other parties

  • Is prepared in accordance with UT Fiscal Policies and funding agency guidelines
  • Requests only allocable and allowable costs that are reasonable and necessary to the performance of the project
  • Is reviewed by the Office of Research and Sponsored Programs prior to proposal submission or negotiations