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SHCS records are covered by the Family Educational Rights and Privacy Act (FERPA). Federal regulations state that university education records and treatment records are excluded from coverage under the HIPPA Privacy and Security Rules. Treatment records are records that are made or maintained by a healthcare professional; used only for your medical treatment; and are only available to treatment providers.
Students can make a written request to see their treatment records or release their records to entities outside of SHCS. However, when your records are disclosed to you they are considered education records (and are no longer treatment records). In this circumstance, the confidentiality protections under FERPA, though stringent, could allow further access to campus entities that are not a student's medical or mental health provider.
The consent to release treatment information is legally limited to circumstances that have already happened. Blanket consent can't be given in advance for circumstances that have not yet occurred. A patient may terminate a consent to release treatment records/information at any time. This must be done in writing. It is not possible for this to apply to records that have already been released as authorized.
SHCS will release medical information when requested in the following manner:
Except in a few instances (for example, treatment related to sexually transmitted diseases, drug or alcohol abuse, or emergencies), the State of Tennessee requires that a person be 18 years of age before he/she can receive medical treatment without the consent of a parent or guardian. It is often difficult to reach a parent or guardian to obtain consent each time that a student under 18 requires treatment, and it can be frustrating for the minor student awaiting treatment. Therefore, parents/guardians are given an opportunity to provide the information to facilitate treatment should a need arise by completing Consent for Treatment of Minors form.
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